TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
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Award of Contract to Hardy & Harper, Inc. for Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024; Bid No. 23-24.28 (SP-4261).
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2. SUMMARY
Bids for the Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024, were received and opened on March 21, 2024. Six bidders responded to the notice inviting bids. The apparent low bidder is Hardy & Harper, Inc. of Lake Forest, California in the amount of $3,850,000.
3. RECOMMENDED ACTION
recommendation
Approve contract with Hardy & Harper, Inc. in the total amount of $4,042,500, representing an original bid amount of $3,850,000, plus a 5% contingency of $192,500 for Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The expense for this contract is $4,042,500 and will be funded in Pavement Management Program through:
263.5011.56330.13120 Measure M2 $1,827,162
274.5011.56330.13120 Road Maintenance Rehabilitation Account 1,658,498
500.5011.56330.13120 Capital Projects 556,840
Total: $4,042,500
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
The Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024 is part of our Pavement Management Program FY24 (13120) activities and is designed to prolong the pavement life of city streets.
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