TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Susan Galvan, Assistant City Manager
1. SUBJECT
title
Agreement with Insight Enterprises, Inc. for Microsoft Enterprise software licenses for all City computers and servers.
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2. SUMMARY
The three-year Microsoft Enterprise Agreement expired on February 29, 2024. The City's Information Technology network utilizes Microsoft products such as Windows 10/11, Exchange for e-mail, MS SQL Server for databases, Office for productivity, and software for various Windows servers. This agreement will renew the City's Enterprise Agreement with Microsoft for three additional years for a total amount of $1,347,911 ($449,304 annually).
3. RECOMMENDED ACTION
recommendation
Approve the three-year agreement with Insight Enterprises, Inc. for a total amount of $1,347,911 ($449,304 annually) for Microsoft software licensing; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The expense for this agreement is $1,347,911 over the three-year term and will be funded through:
780.1601.53915.00000 IT Maintenance Annual Software License & Maintenance
5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.
6. DISCUSSION AND BACKGROUND
The City makes extensive use of Microsoft software and services to conduct city business. The City uses all of the Microsoft Office Productivity Suite (Word, Excel, PowerPoint, Access, Project, Visio, Teams, Outlook, etc.), Microsoft Exchange for email, SQL Server for relational database management, server operating systems for over 140 servers, desktop operating systems for 850 desktops/laptops, and Azure cloud-based infrastructure (servers, storage, and networking).
For a city the size of Orange, the best strategy for procuring Microsoft licensing is through an Enterprise Agreement which covers all city users and de...
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