TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
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Award of Contract to Marina Landscape, Inc. for White Oak Ridge Landscape Improvements and finding of CEQA exemption; Bid No. 23-24.34 (SP-4285).
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2. SUMMARY
Bids for the landscape improvements at White Oak Ridge were received and opened on April 11, 2024. Three bidders responded to the notice inviting bids. The apparent low bidder is Marina Landscape, Inc., with a bid of $374,159. Staff recommends that Marina Landscape, Inc. be awarded the contract in the total amount of $430,283, representing the original amount of $374,159, plus a 15% contingency of $56,124 for the White Oak Ridge Landscape Improvement Project.
3. RECOMMENDED ACTION
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1. Authorize the appropriation of $184,900 from the unreserved Santiago Hills LAD (291) fund balance to:
291.5025.56015.20255 Gen Renovation
2. Approve the contract with Marina Landscape, Inc. for the landscape improvements at White Oak Ridge for $430,283; and authorize the Mayor and City Clerk to execute on behalf of the City.
3. Find that the proposed project is categorically exempt from the California Environmental Quality Act (CEQA) provisions per State CEQA Guidelines Section 15301 (Existing Facilities).
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4. FISCAL IMPACT
The expense for this contract is $430,283 and will be funded through Santiago Hills LAD (291):
291.5025.56015.20255 Gen Renovation $430,283
Upon approval of the appropriation, the estimated fund balance in the Santiago Hills Assessment District (291) fund on June 30, 2024, will be $1.4 million.
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
6. DISCUSSION AND BACKGROUND
The Santiago Hills Landscape Assessment District covers 32 acres and includes la...
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