TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director
1. SUBJECT
title
Award of Contract to Merchants Building Maintenance, Inc. for custodial services of City parks and facilities.
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2. SUMMARY
A four-year contract to provide custodial services to City park restrooms, community buildings, concession buildings, and Senior Center for a four-year total not to exceed $1,518,670.76. Year one of the contract is in the amount not to exceed $363,919.03.
3. RECOMMENDED ACTION
recommendation
Approve the contract with Merchants Building Maintenance, Inc. in the total amount of $1,518,670.76, for custodial services of City parks and facilities; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The expense for this contract is $1,518,670.76 and will be funded through General Fund (100):
100.7022.51420.00000 Maintenance Contracts
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.
Goal 3: Enhance and promote quality of life in the community
a: Renovate, maintain, develop, and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Background
The Community Services Department utilizes contract services for custodial services at the various park restrooms, community buildings, concession buildings, Senior Center, Hart Park Pool building, and the Grijalva Sports Center. Custodial services are vital in providing clean, safe, and accessible facilities and buildings to patrons.
The current four-year contract for custodial services expires June 30, 2024, requiring the City to enter into a new contract beginning July 1, 2024.
Discussion
The City advertised a Request for Proposals (RFP) on February 15, 2024 (RFP 23-24.29) and proposals were due on March 21, 2024. Eight proposals were received. Staff evaluated the proposals based on the firm's experience, overa...
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