TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director
1. SUBJECT
title
Agreement with Nieves Landscape, Inc. for City parks and Santiago Creek Bike Trail landscape maintenance services.
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2. SUMMARY
A four-year agreement to provide landscape maintenance services at 22 City parks and the City owned sections of the Santiago Creek Bike Trail for a four-year total not to exceed $4,291,692.17. Year one of the agreement is in the amount not to exceed $1,041,267.15.
3. RECOMMENDED ACTION
recommendation
Approve four-year agreement with Nieves Landscape, Inc. in an amount not to exceed $4,291,692.17 for landscape maintenance services; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The total expenditure for this agreement is $4,291,692.17 and will be funded through General Fund (100):
100.7022.51420.00000 Maintenance Contracts
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.
Goal 3: Enhance and promote quality of life in the community
a: Renovate, maintain, develop, and/or expand public use places and spaces.
6. DISCUSSION AND BACKGROUND
Background
The Community Services Department utilizes contract services to maintain landscape for 22 City parks as well as sections of the Santiago Creek Bike Trail. The current scope of work includes landscape maintenance such as, mowing, edging, trimming, cleaning, fertilization, and debris/trash removal, to name a few. The current four-year agreement for landscape maintenance services expires June 30, 2024, requiring the City to enter into a new agreement beginning July 1, 2024.
Discussion
The City advertised a Request for Proposals (RFP) on February 22, 2024, (RFP 23-24.33) and proposals were due on March 28, 2024. Six proposals were received. Staff evaluated the proposals based on the firm's experience, overall qual...
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