TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Approval of plans and specifications for Annual Concrete Replacement at Various Locations Fiscal Year 2024-2025; authorization to advertise for Bid No. 24-25.11 (SP-4297); and finding of CEQA exemption.
body
2. Summary
Plans and specifications have been completed and the project is ready to be advertised for bids. The total estimated construction cost, including 10% for contingencies and construction engineering, is $1,428,570.
3. Recommended Action
recommendation
1. Approve the plans and specifications and authorize advertising for bids for Annual Concrete Replacement at Various Locations Fiscal Year 2024-2025.
2. Authorize the following budget transfer in Citywide TSIP (287):
From: 287.5011.56330.11328 ADA Improvements $200,000
To: 287.5011.56330.13120 Pavement Management Program $200,000
3. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).
end
4. Fiscal Impact
The estimated expense for this project is $1,428,570 and will be funded through Measure M2 (263) and Citywide TSIP (287) respectively:
263.5011.56330.13120 Pavement Management Program $1,095,728
287.5011.56330.13120 Pavement Management Program $200,000
263.5021.51700.00000 Contractual Services $132,842
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
The project is part of the annual street maintenance program to replace, at various locations, curb, gutter, sidewalk, driveway, cross gutter, and Americans with Disabilities Act (ADA) sidewalk access ramps. The Annual Concrete Replacement Project, within the Pavement Management Program (13120), includes a component of annual maintenance services on a scale large enough that these services require an outside contractor. As such, this contract is funded from both the operations and the Capital Improvement Project (CIP) budgets previously approved by the City Council.
Utilizing the City’s Pavement Management Plan (PMP) ranking of the current street conditions, city staff prepared a list of streets requiring pavement rehabilitation for Fiscal Year 2024-2025. The pavement rehabilitation project is scheduled for authorization to advertise later this fiscal year, and this project will replace all the needed concrete improvements like the sidewalk repair and ADA ramps reconstruction in preparation for the pavement rehabilitation work.
The total estimated quantities for concrete replacement are as follows:
|
Item |
Quantity |
Unit |
Description |
|
1 |
2,600 |
LF |
Curb and Gutter |
|
2 |
13,000 |
SF |
Sidewalk |
|
3 |
92 |
EA |
ADA Sidewalk Access Ramps |
|
4 |
2,000 |
SF |
Cross Gutter and Spandrel |
|
5 |
600 |
SF |
Driveways |
LF = Linear Feet, SF = Square Foot, EA = Each
The total cost is estimated at $1,428,570, including 10% for contingencies and construction engineering. Upon receipt of public bids, staff will return to the City Council and recommend any funding adjustments and award of contracts based on the outcome of the public bid.
Construction is scheduled to begin in March 2025 and is expected to be completed within 90 calendar days.
Specifications and cost estimates are available for review in the Public Works Department.
7. ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 “Existing Facilities” (Class 1) because the project is a maintenance activity performed on existing streets, curbs and gutters that does not create additional capacity. No public review is required.
8. ATTACHMENTS
• Location Maps