TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Approval of plans and specifications for the City of Orange Corporation Yard Renovations Project, Phase I; authorization to advertise for bids; and finding of CEQA exemption.
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2. Summary
Approval of plans and specifications for the City of Orange Corporation Yard Renovations Project, Phase I and authorization to advertise for bids. The total estimated construction cost is $4 million.
3. Recommended Action
recommendation
Approve plans and specifications and authorize advertising for Bid No. 23-24.14.
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4. Fiscal Impact
The total expenditure for Phase I of the project is $4.12 million and will be funded through:
Corp Yard Renovations (12982) Sewer Maintenance (220) $1,677,000
Gas Tax (270) 287,000
Capital Projects (500) 1,000,000
City Infrastructure Bond (553) 1,000,000
City Facility Improvements (19809) City Trf: Tax Exempt Bonds (954) 156,000 Total: $4,120,000
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
The City’s Corporation Yard (Corp Yard) located off Struck Avenue, was designed in 1975. Since that original plan, there have been minimal layout changes. With the recent sale of the eastern third of the Corp Yard for the Valencia Gardens Housing Project and changes to equipment and technology in the past 46 years, a reconfiguration of the facility is needed for continued operations.
The City retained an architectural firm to perform a feasibility study to redesign the layout and increase the functionality of the remaining space. Phase I of this project focuses on improving the Corp Yard’s space allocation, providing parking spaces for 100 employees, designating raw material storage areas, enhancing paths of travel and safety, maximizing equipment and vehicle storage, and redistributing the current storage for the Police Department. It also includes upgrading necessary improvements to comply with National Pollutant Discharge Elimination System (NPDES) environmental requirements. Other modifications include surface and underground drainage systems, lighting, landscaping, perimeter walls including the Police Department frontage along Struck, striping, and other onsite improvements as needed. Future phases of the project focus on pavement reconstruction, additional site lighting, and prefab metal buildings for Public Works, Community Services, and Fire Departments. The design of this project started in late 2021 and is now complete and ready to bid.
The total estimated project cost for multiple phases of this project are $10.6 million dollars, this includes a construction cost of $9.2 million dollars, a 15% contingency, and construction management costs. Current available funding for the project is $4.12 million. Currently, the Phase I bid includes all the underground improvements, surrounding 600 linear feet of walls for both the Corp Yard and adjacent Police Department Headquarters, Police Department storage area and building, material staging areas, 34,000 square feet of pavement reconstruction, enhanced main gate access, lighting and striping. In preparation for potential escalated construction costs, the bid includes a few deductible alternate bid items to further control costs and stay within budget.
Multiple funding sources are being used to support the project's construction phases, as these funds support the daily activities of the Corp Yard and the City. Future additional funding will likely be necessary to fully execute future phases and optimal buildout of the project.
7. ENVIRONMENTAL REVIEW
Categorical Exemption: The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines Section 5301 (Class 1 - Existing Facilities) and Section 5311 (Class 11 -Accessory Structures), because the project involves the maintenance and reconfiguration of the existing Corporation Yard and the addition of accessory storage structures. No public review is required.
8. ATTACHMENTS
• None