TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Alan Velasco, Fire Chief
1. Subject
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Authorize an increase to an existing purchase order for safety gear and equipment supporting Fire Operations and the Emergency Medical Transport Program
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2. Summary
Request to authorize an increase of $103,500 to an existing purchase order with LineGear Fire & Rescue Equipment for the total purchase order amount to $218,500.
3. Recommended Action
recommendation
Approve an increase to a blanket purchase order for a total not-to-exceed amount of $218,500 with LineGear Fire & Rescue Equipment for safety gear and equipment.
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4. Fiscal Impact
The total expense for the blanket purchase order is $218,500, of which $115,000 has already been encumbered. The additional increase is $103,500 and will be funded through the available California State Office of Emergency Services Strike Team Deployment Administrative Recovery funds and the EMT Transport Fund (225), respectively:
100-3121-54101-253012 Cal OES Admin Recovery Fee $ 80,000
225-3216-54101 Noncapitalize Equipment $ 20,000
225-3216-53102 Uniforms & Clothing $ 3,500
Total: $103,500
5. Strategic Plan Goals
Goal 1: Maintain Strong Emergency and Safety Services.
6. Discussion and Background
The Fire Department purchases safety gear and equipment from a select group of vendors, with LineGear Fire & Rescue Equipment (LineGear) serving as one of the primary providers. LineGear supplies the current and approved specifications for uniforms for firefighters, fire prevention, and ambulance operators, as well as wildland firefighting gear including boots, helmets, gloves, brush jackets, pants, and web gear. Through a cooperative purchasing agreement, LineGear offers a wide range of products and brands at competitive pricing.
In anticipation of incoming new ambulance operators, as well as the need to procure additional wildland uniforms and personal protective equipment (PPE) in preparation for wildfire season, an increase to the purchase order with LineGear is necessary to ensure adequate funding for the remainder of Fiscal Year 2025-2026. Additional funding is also required to replace expired web gear, which is mandatory for all personnel assigned to wildland deployments. The Orange City Fire Department has an ongoing operational need for wildland uniforms and PPE, as the department plays a critical role in statewide wildfire response efforts. In 2024 and 2025, OFD deployed 239 personnel across 44 incidents, totaling 42,736 personnel hours.
Staff respectfully request that the City Council authorize a $103,500 increase to the existing purchase order with LineGear. The Fire Department currently has an open purchase order totaling $115,000. Approval of the additional $103,500 will increase the total to $218,500, to be funded through the EMT Transport Fund and Administrative Recovery funds received from the California Office of Emergency Services for Strike Team deployments.
7. ATTACHMENTS
• None