TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Authorize purchase of materials and supplies for water maintenance operations from various vendors.
body
2. Summary
Request to authorize purchase orders in the amount of $150,000 with Armorcast, $250,000 with Waterline Technologies, $150,000 with C Wells Supply, $125,000 with Ferguson, $125,000 with S&J Supply, $125,000 with United Water Works, $150,000 with Yo Fire, $100,000 with Core & Main, $40,000 with Main Street, $40,000 with PTI Sand & Gravel, Inc., and $40,000 with West Coast Sand & Gravel for miscellaneous waterworks materials and supplies on an as needed basis upon approval of the Fiscal Year 2024-2025 budget.
3. Recommended Action
recommendation
Approve purchase orders for miscellaneous materials and supplies as described in Section 6 of the staff report for a total amount of $1,295,000.
end
4. Fiscal Impact
The expense for these purchases is $1,295,000 and will be funded through Water (600):
600.8041.55451.00000 Transmission & Distribution Mains $775,000
600.8041.55460.00000 Services $125,000
600.8041.55480.00000 Fire Hydrants $ 90,000
600.8041.51540.00000 Maintenance of Water Meters $75,000
600.8011.53530.00000 Chemicals $215,000
600.8041.51520.00000 Maintenance of Water Mains $15,000
Total $1,295,000
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
The Public Works Department Water Division purchases many different types of materials and supplies such as copper tubing, brass fittings, hydrants, couplings, saddles, valves, meter boxes, lids, sand, gravel, base paving materials, liquid sodium hypochlorite, etc. for its daily maintenance operations. These items are needed for the successful repair, installation, and maintenance of the City’s water infrastructure. The Public Works Department Water Division uses the informal bid process to purchase the required materials by requesting all participating vendors to provide pricing for each individual item needed. There is no specific vendor that continually provides the lowest price for all items; therefore, the Water Division purchases materials from the vendors that offer the lowest price for that item.
The Public Works Water Division continuously purchases various materials and supplies from the vendors listed below. As the amount of purchases from each vendor is over the $30,000 per year per vendor limit, staff is requesting the City Council authorize the purchase orders on an as-needed basis, in the amounts shown in the table for Fiscal Year 2024-2025.
|
Vendor |
Amount |
|
Armorcast |
$150,000 |
|
Waterline Technologies |
$250,000 |
|
C Wells Supply |
$150,000 |
|
Ferguson |
$125,000 |
|
United Water Works |
$125,000 |
|
Yo Fire |
$150,000 |
|
Core & Main |
$100,000 |
|
S&J Supply |
$125,000 |
|
PTI Sand & Gravel |
$40,000 |
|
West Coast Sand & Gravel |
$40,000 |
|
Main Street Materials |
$40,000 |
The Public Works Department Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.
7. ATTACHMENTS
• None