TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
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Authorize the purchase of one new Ditch Witch HX30A Vacuum Excavator with an 800-gallon standard trailer
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2. Summary
Replacing the aging and deteriorated vacuum excavator is necessary to ensure the Public Works Department Water Division can continue to effectively perform its daily operations and respond to emergencies. Purchasing the replacement unit from Ditch Witch through Sourcewell Master Agreement No. 091125 provides the City with competitively established pricing and a streamlined procurement process.
3. Recommended Action
recommendation
Approve the purchase of one new Ditch Witch HX30A Vacuum Excavator with an 800-gallon standard trailer for a total of $100,853.
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4. Fiscal Impact
The expense for this purchase is $100,853 and will be funded through Water (600):
600-5802-56101- Repair/Maint Services - Equip
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology
6. Discussion and Background
The Public Works Department Water Division relies on vacuum excavators for routine operations and emergency response activities, including soft excavation, trenching, potholing, and cleaning. The Water Division currently operates two units: a Ditch Witch HX30A purchased in 2022 and a Pacific Tek PV-500 purchased in 2012 (the unit slated for replacement). The Pacific Tek PV-500 has reached the end of its useful service life and must be replaced to maintain operational efficiency.
To streamline procurement and secure competitive pricing, staff recommends leveraging the Sourcewell cooperative purchasing program (Contract No. 091125-CMW). This allows the City to satisfy all public procurement requirements while purchasing directly from an awarded vendor. Based on the proven reliability of the HX30A Vacuum Excavator, staff recommends the City Council approve a purchase order with Ditch Witch in an amount not to exceed $100,853.
7. ATTACHMENTS
• Ditch Witch Quote
• Sourcewell Master Agreement No. 091125