TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Authorize purchase of materials and supplies for water maintenance operations from various vendors.
body
2. Summary
Request to authorize purchase orders in the amount of $700,000 with Fergusion, $150,000 with Hubbell Lenoir City Inc., $250,000 with Waterline Technologies, $150,000 with C Wells Supply, $175,000 with Yo Fire, $75,000 with Core & Main, $100,000 with S&J Supply, $40,000 with PTI Sand & Gravel, $30,000 with West Coast Sand & Gravel, and $50,000 with Main Street Materials.
3. Recommended Action
recommendation
Approve the purchase orders of miscellaneous materials and supplies from multiple vendors for a total of $1,720,000.
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4. Fiscal Impact
The expense for these purchases is $1,720,000 and will be included in the FY 2025-26 budget in the Water Fund (600):
600.8041.55451.00000 Transmission & Distribution Mains $575,000
600.8041.55460.00000 Services $100,000
600.8041.55480.00000 Fire Hydrants $125,000
600.8041.51540.00000 Maintenance of Water Meters $50,000
600.8011.55470.00000 Meters $100,000
600.8041.55470.00000 Meters $130,000
600.8011.56032.18102 Meter Replacement Program $350,000
600.8011.53530.00000 Chemicals $275,000
600.8041.51520.00000 Maintenance of Water Mains $15,000
Total $1,720,000
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology
6. Discussion and Background
The Public Works Department Water Division purchases many different types of materials and supplies such as C900 pipe, ductile iron pipe, fire hydrants, valves, meters, meter boxes, lids, copper tubing, brass fittings, couplings, saddles, sand, gravel, base paving materials, liquid sodium hypochlorite, etc. for its daily maintenance and operations. These items are needed for the successful repair, installation, and maintenance of the City’s water infrastructure.
The Public Works Water Division uses the informal bid process to purchase the required materials by requesting all participating vendors to provide pricing for each individual item needed. There is no specific vendor that continually provides the lowest price for all items; therefore, the Public Works Water Division purchases materials from the vendors that offer the lowest price for that item.
The Public Works Water Division continuously purchases materials and supplies from the vendors listed below. Since the purchases from each vendor is over the $30,000 per year, per vendor limit, staff is requesting the City Council authorize the purchase orders on an as-needed basis in the amounts shown in the table for Fiscal Year 2025-2026.
|
Vendor |
Amount |
|
Hubbell Lenoir City Inc. |
$150,000 |
|
Waterline Technologies |
$250,000 |
|
C Wells Supply |
$150,000 |
|
Ferguson |
$700,000 |
|
Yo Fire |
$175,000 |
|
Core & Main |
$75,000 |
|
S&J Supply |
$100,000 |
|
PTI Sand & Gravel |
$40,000 |
|
West Coast Sand & Gravel |
$30,000 |
|
Main Street Materials |
$50,000 |
The Public Works Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.
7. ATTACHMENTS
• None