TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Approve the appropriation of funds for Police Headquarters (HQ) Lobby Roof and Heating, Ventilation, and Air Conditioning (HVAC) Rehabilitation project.
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2. Summary
Appropriation of funds from Fund 553, Capital Bond Proceeds to Police Headquarters (HQ) Lobby Roof and Heating, Ventilation, and Air Conditioning (HVAC) Rehabilitation account to ensure sufficient funds for construction management cost (Bid No. 21-22.13; SP-4130).
3. Recommended Action
recommendation
Authorize the appropriation of $170,000 from Fund 553, Capital Bond Proceeds unreserved fund balance to expenditure account number 553.5028.56020.20444, Police HQ Atrium Rehabilitation.
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4. Fiscal Impact
Upon approval of the appropriation, the estimated total expenditure for this contract including contingency is $3,992,744 and will be funded in Police HQ Atrium Rehabilitation (20444) through Capital Bond Proceeds (553) in expenditure account number 553.5028.56020.20444, Police HQ Atrium Rehabilitation.
Upon approval of this appropriation, the Capital Bond Proceeds (553) estimated fund balance on October 24, 2023, will be $475,072.
5. Strategic Plan Goals
Goal 1: Provide for a safe community.
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service.
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
On March 8, 2022, the City Council awarded the contract for Police HQ Lobby Roof and HVAC Rehabilitation project to the apparent low bidder, New Dynasty Construction, Co. of Tustin, California in the amount of $3,822,744, representing an original contract amount of $3,475,221 plus a 10% contingency of $347,523. However, the appropriation did not include funds for construction management and contract administration. Therefore, staff is requesting this additional appropriation to cover both staff cost to date and anticipated project management cost until the completion of the project anticipated in January 2024.
7. ATTACHMENTS
• None