TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
First Amendment to Agreement with KOA Corporation for On-Call Traffic Engineering Services and Plan Review.
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2. Summary
The First Amendment authorizes KOA Corporation to continue providing essential traffic engineering and plan review services on an as-needed basis.
3. Recommended Action
recommendation
Approve the amendment to agreement with KOA Corporation for On-Call Traffic Engineering Services and Plan Review; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
There is no direct fiscal impact to the City. The expense for this contract amount will be funded through developer reimbursements on a task-by-task basis. No appropriation is requested.
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
6. Discussion and Background
Original Agreement
Staff previously solicited proposals using a Request for Qualifications/Proposals process for on-call traffic engineering services to augment the City’s professional traffic engineering capabilities and to provide high quality, timely expertise and support where needed. As a result of that process, ten firms were selected by an evaluation committee to the City’s bench of on-call traffic engineering consultants, including KOA Corporation (KOA). As specific needs and tasks are identified, City staff draw from the bench of consultants to provide the additional support requested.
In September 2022, the City executed an agreement with KOA to provide traffic engineering and plan review services to augment City staff on time-sensitive private developments. While City staff provide the day-to-day support to deliver Capital Improvement Program projects, neighborhood traffic services and development review, it can be difficult to anticipate the ebb and flow of large private development projects requiring City review and input in a timely manner. To date, KOA has been providing traffic engineering services for proposed traffic signal and street light design, traffic control and construction phasing.
First Amendment
Since execution in Fall 2022, the original agreement of $29,900 has been depleted as staff has relied upon KOA’s expertise and resources to review certain complex development projects. Staff recommends increasing KOA’s agreement capacity from $29,900 to $90,000 to allow KOA’s traffic engineering staff to continue supporting the City on active projects. Many of the projects that KOA supports are on-going and will take several years to complete design and construction. This extension will allow KOA to continue working on these projects, providing continuity to ensure a timely and thorough review with the context of projects’ historical decisions.
KOA’s on-call services for this agreement are related to private development. As a result, the services provided under this agreement are funded by developer reimbursements and have no direct fiscal impact to the City.
Staff recommends approval of the first amendment to the agreement with KOA.
7. ATTACHMENTS
• First Amendment to Agreement with KOA Corporation