TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Russell Bunim, Community Development Director
1. Subject
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Second Amendment to Agreement with Amber Gregg, Inc. for Planning consulting services.
body
2. Summary
Second Amendment to the Agreement with Amber Gregg, Inc. to increase the contract amount by an additional $90,000.
3. Recommended Action
recommendation
Approve the amendment to agreement with Amber Gregg, Inc. for planning consultant services; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The expense for this amendment is $90,000 and will be funded through:
100.6021.51670.00000 General Fund (100) Other Professional & Consulting
5. Strategic Plan Goals
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
Goal 3: Enhance and promote quality of life in the community
c: Support and enhance attractive, diverse living environments.
6. Discussion and Background
Amber Gregg Inc. provides planning consulting services to local jurisdictions. As part of those services, Amber Gregg, Inc. offers staff of various backgrounds and expertise to perform services that include the review and approval of plan checks pertaining to Accessory Dwelling Units (ADUs).
Amber Gregg Inc. is currently managing 26 applications for the City and retains capacity to process up to five new applications for week. The services include 15-20 hours per week providing initial ADU application review, sending comment letters, meeting with applicants, responding to inquiries, streamlining the ADU review process, and reviewing revised plans and documents.
The City retained planning staff services from Amber Gregg Inc. in June 2022 to support the Planning Division during ongoing recruitment to fill vacant Planner positions. This Amendment continues Planning Division support in order to maintain a high level of customer service and continue to meet customer and organizational expectations of timely application processing. Salary savings from the vacant planning positions will be used to fund the contract as needed until the vacant positions are filled and staff is trained to process the ADU applications received.
7. ATTACHMENTS
• Second Amendment to Agreement with Amber Gregg, Inc.