TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Authorize the purchase of four 2024 Ford Explorers from the National Auto Fleet Group for the Orange Police and Public Works Departments using a Cooperative Purchasing Agreement.
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2. Summary
Approval request for the purchase of four 2024 Ford Explorers from the National Auto Fleet Group for the Orange Police and Public Works Departments. The City Council has previously approved the Cooperative Purchasing Agreement as the standard for vehicle procurement.
3. Recommended Action
recommendation
Approve the purchase of four 2024 Ford Explorers from National Auto Fleet Group in the amount of $157,166.
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4. Fiscal Impact
The total expenditure of this purchase is $157,166 and will be funded through the Vehicle Replacement Fund 720.5023.55212.19999.
5. Strategic Plan Goals
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
6. Discussion and Background
Staff is proposing the acquisition of four new Ford Explorers as the aging vehicles have surpassed their optimal service life. The new Explorers will enhance service capabilities and provide advanced safety features, improved fuel efficiency, and enhanced technology.
The City Council previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a vehicle and equipment procurement standard. This purchase is a continuation of that policy.
Sourcewell contracts are nationally solicited, competitively bid, and awarded. National Auto Fleet was awarded contract No. 091521-NAF for cars, trucks, vans, sports utility vehicles, and other vehicles. Through Sourcewell’s contract with National Auto Fleet Group, pricing discounts range from 1% to 25.86% across 15 manufacturers, depending on the model. The total savings to the City for this purchase is 6.10% for a combined savings of $9,428. The four vehicles that will be replaced will cost $157,166. The vehicle descriptions are listed below.
|
Year |
Make & Model |
Replacement Vehicle Year |
Replacement Vehicle Make & Model |
Replacement Cost |
Department |
|
1999 |
Ford Crown Victoria |
2024 |
Ford Explorer |
$39,892 |
Police |
|
2001 |
Ford Crown Victoria |
2024 |
Ford Explorer |
$39,892 |
Police |
|
2003 |
Ford Explorer |
2024 |
Ford Explorer |
$39,892 |
Public Works |
|
2012 |
Dodge Durango |
2024 |
Ford Explorer |
$39,892 |
Public Works |
|
Total |
$157,166 |
|
7. ATTACHMENTS
• Bid available for review in the Purchasing Department