TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Approve Contract with Leverage Information Systems, Inc. for purchase and installation of surveillance cameras at selected Water facilities and integrating new Verkada video management software
body
2. Summary
The existing water facility surveillance cameras were installed in 2015 and have reached their service life. The existing cameras were installed by Leverage Information Systems, Inc. The video management software is outdated and is no longer supported by the vendor. Leverage Information Systems, Inc. proposes replacing all existing cameras and adding four new cameras with current video management software to enhance monitoring, control capability, and security at these facilities.
3. Recommended Action
recommendation
Approve the Contract with Leverage Information Systems, Inc. in the amount of $248,919.58 for purchase and installation of 23 surveillance cameras and integration of new Verkada video management software; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The expense for this contract is $248,919.58 and will be funded through Water (600):
600-5802-80101-255096 Water Utility Security Improvements
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology
6. Discussion and Background
In 2014, the Public Works Department, in cooperation with Information Technology (IT) staff, conducted extensive research and selected Leverage Information Systems to replace the analog radio transmitted surveillance cameras with newer cameras and monitoring software. Since then, additional surveillance cameras have been added to other remote and critical water facilities, including well and reservoir sites, bringing the total number of cameras in the system to 19. These cameras are used exclusively for surveillance of water utility facilities both for operational issues and ongoing security.
As the existing cameras reached the end of their service life, they have begun experiencing technical issues, including inconsistent transmission signals, reduced battery life, and decline in video quality. Additionally, the cameras are no longer supported by the software vendor, increasing the risk of system reliability and maintenance issues.
At the Public Works Water Division’s request, Leverage Information Systems, Inc. conducted research on available surveillance cameras and software and provided the division with practical and cost-effective options to replace and improve the existing system. As part of this evaluation, Water Division staff met with representatives from two companies, Verkada and Hanwha Wave, to review their respective solutions.
Verkada’s solution was determined to be the best fit based on its enhanced security features, advanced functionality, system reliability, and user-friendly interface. Leverage Information Systems’ proposal includes the installation of 23 surveillance cameras consisting of the replacement of the existing 19 cameras and the addition of four new cameras at Well 20 PFAS Treatment Facility and the new Well 28 sites. The proposed software integration includes implementation of the new Verkada’s Video Surveillance as a Service platform to replace the existing end-of-life Detect VMS. The proposal also includes a 10-year software licensing agreement at Verkada’s current rate, which will help to protect the City from potential annual licensing cost increases.
First-year technical support and maintenance will be provided by Leverage Information Systems, Inc. as part of this contract. Thereafter the City will enter into an annual maintenance service agreement with Leverage Information Systems, Inc. to provide ongoing technical support and maintenance services.
The Public Works Department Water Division has worked with Leverage Information Systems, Inc. since 2015 and has found them to be responsive to our request to resolve technical issues. Their familiarity with the City’s infrastructures and the new Verkada platform will ensure a seamless transition with minimal disruption to the city operations. Therefore, staff recommend that Leverage Information Systems, Inc. be awarded the contract in the amount of $248,919.58.
7. ATTACHMENTS
• Contract with Leverage Information Systems, Inc.