TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community Services Director
1. Subject
title
Authorize purchase of irrigation supplies from SiteOne Landscape Supply.
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2. Summary
Request for City Council to authorize an increase of $5,000 to an existing purchase order with SiteOne Landscape Supply, bringing the total purchase order amount for Fiscal Year 2023-24 to $35,000 for commercial irrigation supplies, trees, and industry specific tools for the Community Services Department.
3. Recommended Action
recommendation
Approve an increase of $5,000 to an existing blanket purchase order from SiteOne Landscape Supply for a total of $35,000.
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4. Fiscal Impact
The total expenditure for this blanket purchase order is $35,000 and will be funded through General Fund (100):
100.7022.53642.00000 Irrigation Supplies $35,000
5. Strategic Plan Goals
Goal 1: Provide for a safe community.
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 2: Be a fiscally healthy community.
a: Expend fiscal resources responsibly.
6. Discussion and Background
The Community Services Department utilizes SiteOne Landscape Supply (SiteOne), an Orange based business, for commercial irrigation and landscape supplies to complete in-house landscape projects and repairs. These projects are in addition to the park maintenance contracts for general landscape maintenance. Over the last several years, SiteOne has acquired other local companies that have been patronized by the Department in the past such as Hydroscape, an irrigation supply store, and Village Nursery. As such, SiteOne has expanded its products to include commercial irrigation supplies, trees, industry specific tools, seed, fencing, and other landscape supplies. Parks staff utilize SiteOne as a one-stop shop for these supplies to increase efficiency while supporting a local business.
The Parks Division currently has a $30,000 blanket purchase order with SiteOne which will soon be expended. Staff anticipates that required expenditures will exceed the current purchase order amount due to three factors:
1. Cost of goods continues to increase with time,
2. SiteOne expanded its product selection to include items that are unavailable at other local retailers,
3. Increase in repairs in the parks due to aging infrastructure and increased vandalism.
Given these factors, staff estimates the Department will spend approximately $5,000 more at SiteOne during this fiscal year and is requesting that the City Council authorize an increase of $5,000 more to an existing blanket purchase order bringing the total amount to $35,000 with SiteOne Landscape Supply to allow the Department’s to continue purchasing necessary materials for making repairs in the field. Funds are currently available in the Community Services Department budget.
7. ATTACHMENTS
• None