TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Approval of plans and specifications for Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024; authorization to advertise for bids; and finding of California Environmental Quality Act exemption.
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2. Summary
Plans and specifications have been completed, and the project is ready to be advertised for bids. The total estimated construction cost, including contingencies and construction engineering (15%), is $3,943,000.
3. Recommended Action
recommendation
1. Approve the plans and specifications and authorize advertising for Bid No. 23-24 (SP-4261).
2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities).
3. Authorize the following budget transfer:
From: 263.5011.56330.30167, Measure M2 Katella Avenue Street Rehabilitation $123,594
To: 263.5011.56330.13120, Measure M2 Pavement Management Program $123,594
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4. Fiscal Impact
The total expenditure, including the 15% contingency, for this contract is $3,943,000 and will be funded in Pavement Management Program (13120) through:
263.5011.56330.13120 Measure M2 $1,718,728
274.5011.56330.13120 Road Maintenance Rehabilitation Account 1,667,432
500.5011.56330.13120 Capital Projects 556,840
Total: $3,943,000
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024 (FY24) is part of the City’s Pavement Management Program (PMP) FY24 activities and is designed to prolong pavement life of city streets. This project will consist of Annual Street Maintenance and SB-1 Street Improvements.
On June 14, 2023, the City Council approved the list of three city arterial streets and seven residential streets to be submitted for the Road Maintenance and Rehabilitation Account (RMRA) Funding Program, part of SB-1 - Road Repair and Accountability Act of 2017. The program addresses basic road maintenance, rehabilitation, and critical safety needs. For FY24, the City of Orange is receiving approximately $3,000,000 of RMRA funding for the rehabilitation of city streets.
The rehabilitation methods vary depending on the sustained damage, but in general, consist of asphalt concrete overlays with localized areas of pavement reconstruction. The rehabilitated pavement will have a longer service life and will provide a safe and smooth ride for the public. Another part of the PMP FY24 is the Slurry Seal at Various Locations Project, which was completed in January 2024.
This asphalt concrete overlay project will rehabilitate approximately seven residential streets and three arterial streets throughout the city. The streets selected for maintenance are in accordance with our PMP, and generally fall into the “poor to fair” category, requiring work at this time to prevent total pavement failure, saving the costs of complete reconstruction in the future at a much higher cost.
The total cost is estimated at $3,943,000, including a 15% construction engineering and contingency. Upon receipt of public bids, staff will return to the City Council and recommend any funding adjustments and award of contracts based on the outcome of the public bid. If the unit price for asphalt comes in below the estimate, additional streets may be added for rehabilitation.
Construction is scheduled to begin in May 2024 and is expected to be completed by October 2024.
Specifications and cost estimates are available for review in the Public Works Department.
7. ENVIRONMENTAL REVIEW
The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1(c) - Existing Facilities) in that it involves pavement maintenance and rehabilitation of existing streets and does not create additional roadway capacity. No public review is required.
8. ATTACHMENTS
• Location Maps