TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
First Amendment to agreement with HF&H Consultants, LLC for Solid Waste Consulting Services
body
2. Summary
The City engaged HF&H Consultants, LLC to support SB 1383 compliance, including program development and regulatory audits. As requirements and complexity increased, the City expanded HF&H’s scope and now recommends a $60,000 amendment to continue essential consulting services and ensure ongoing support and compliance with State regulations.
3. Recommended Action
recommendation
Approve the First Amendment to Agreement No. 7697.A with HF&H Consultants, LLC in the amount of $60,000 for Solid Waste Consulting Services; and authorize the Mayor and the City Clerk to execute on behalf of the City
end
4. Fiscal Impact
The expense for this amendment is $60,000 and will be funded through General Fund (100):
100-5001-55999-255041 Other Prof/Technical Services
5. Strategic Plan Goals
Goal 3: Enhance Public Communication Strategy and Quality of Life
6. Discussion and Background
The passage of Senate Bill 1383 established statewide methane-reduction targets and requires local jurisdictions to implement comprehensive organic-waste diversion regulations. To adhere to these requirements, jurisdictions must monitor, record, inspect, address contamination, educate the public, track procurement activities, and document enforcement efforts.
On September 17, 2025, the City entered into an agreement with HF&H Consultants, LLC (HF&H) for $30,000 to prepare for a CalRecycle Jurisdictional Annual Compliance Evaluation review. As the complexity of the documentation and regulatory requirements became apparent, it was clear that additional support was necessary. Under this amendment, HF&H will assist the City with program implementation, preparation of compliance documentation, development of recordkeeping systems, and preparation for CalRecycle audits. Their expertise has helped ensure the City meets State mandate requirements and significantly reduces the risk of enforcement actions and penalties.
As SB 1383 regulations continue to evolve, the City faces ongoing obligations to monitor, report, administer ordinances, and adapt programs. The technical and ever-changing regulatory landscape requires continuous consulting support. HF&H remains essential to maintaining effective, adaptable organics compliance and fulfilling State reporting requirements.
To sustain proactive compliance and allow HF&H to continue providing critical support, staff recommends approving a First Amendment in the amount of $60,000, which will bring the total agreement amount to $90,000. This support includes ongoing SB 1383 monitoring, annual reporting and recordkeeping, program implementation guidance, regulatory advice, franchise fee valuation, and preparation for future CalRecycle inspections and audits.
7. ATTACHMENTS
• First Amendment to Agreement with HF&H Consultants, LLC