TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Amy Harpster, Interim Library Services Director
1. Subject
title
Agreement with Avidex Industries, LLC for the installation of audiovisual equipment in the El Modena Branch Library community room.
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2. Summary
An agreement with Avidex Industries, LLC to install a complete audiovisual solution for use in the El Modena Branch Library community room.
3. Recommended Action
recommendation
Approve the agreement with Avidex Industries, LLC in the amount of $38,681.51 for installation of audiovisual equipment in the El Modena Branch Library community room; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
There is no direct fiscal impact to the City. The additional revenue received from the Friends of the Orange Public Library and the Orange Public Library Foundation will fund the expense for this agreement. $38,681.51 will be funded through General Fund:
100.2004.55131.19322 Library Foundation $20,000.00
100.2004.55131.19990 Library Friends $18,681.51
5. Strategic Plan Goals
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.
6. Discussion and Background
In 2018, the City executed an agreement with Digital Networks Group for the installation of audio-visual equipment in the Orange Public Library & History Center community room, funded by the Orange Public Library Foundation. Digital Networks Group has since been acquired by Avidex Industries, LLC. The Library has received service and maintenance on an as-needed basis from Avidex Industries, LLC in the past five years.
The El Modena Branch Library community room does not currently have the same capability to hold programs and meetings as the Orange Public Library & History Center community room because of obsolete and outdated equipment that are now nearing end of life. This agreement with Avidex Industries, LLC will provide a new projector screen, overhead projector, and sound system that will improve the quality of programs presented in the community room, as well as improve the user experience for community members who reserve the room for presentations and meetings.
The Orange Public Library will publicize the Friends’ and Foundation’s contributions in a variety of ways, including plaques where appropriate and credit for support on the Library’s website, flyers, and social media.
7. ATTACHMENTS
• Agreement with Avidex Industries, LLC