TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Award of Contract to Calmex Engineering, Inc. for Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation; Bid No. 24-25.14 (SP-4293).
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2. Summary
Bids for the Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation Project were received and opened on March 6, 2025. Seven bidders responded to the notice inviting bids. The apparent low bidder is Calmex Engineering, Inc. of Bloomington, CA in the amount of $443,181.
3. Recommended Action
recommendation
1. Waive the minor bidding irregularity in the bid proposal received by Calmex Engineering, Inc.
2. Approve the contract with Calmex Engineering, Inc. in the amount of $487,499, representing an original bid amount of $443,181, plus a 10% contingency of $44,318, for Community Development Block Grant Fiscal Year 2024-2025 Pixley Neighborhood Street Rehabilitation; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The expense for this contract is $487,499 and will be funded through Community Development Block Grant (310):
310.9645.56582.30243 Pixley & Walnut St Rehab-Develop Grant
5. Strategic Plan Goals
Goal 5: Improve infrastructure, mobility, and technology
6. Discussion and Background
The Federal Community Development Block Grant Program (CDBG) provides grant funds to enable eligible localities to construct public improvements in low and moderate income areas within their jurisdiction. The proposed street improvements project was approved through the Fiscal Year 2024-2025 Action Plan on May 28, 2024.
The scope of the project includes the rehabilitation of pavement on the following street segments:
1. Parker Street - Almond Avenue to Culver Avenue
2. Clark Street - Almond Avenue to Culver Avenue
3. Pixley Street - Palmyra Avenue to Culver Avenue
4. Pixley Street - Palmyra Avenue to North End Cul-de-sac
5. Foley Place - Almond Avenue to South End Cul-de-sac
6. Marietta Avenue - Clark Street to East End Cul-de-sac
7. Washington Avenue - Clark Street to East End Cul-de-sac
The City Council previously approved an advertisement for bids on January 28, 2025. The bid solicitation was advertised on February 6, 2025, for a period of four weeks and bids were opened on March 6, 2025. Seven bids were received as follows:
1. Calmex Engineering, Inc., Bloomington $443,181
2. R. J. Noble Company, Orange $467,018.40
3. COPP Contracting, Inc., Buena Park $487,832.40
4. PALP Inc., dba Excel Paving Company, Long Beach $496,950
5. Hardy & Harper, Inc., Lake Forest $500,000
6. Onyx Paving Company, Inc., Anaheim $507,830
7. All American Asphalt, Corona $514,415
There was a minor bidding irregularity in the Calmex Engineering, Inc. bid. The bid was missing the required Build America, Buy America Act (BABA) Self-Certification form. The missing form was subsequently submitted after the bid opening, so staff is recommending the City Council waive this minor bidding irregularity.
The low bid is about 13% higher than the engineer’s estimate. This may be due to the increasing costs of construction and materials, and federal funding stipulations requiring the purchase of domestic construction materials over imported. Staff checked the references and qualifications for Calmex Engineering, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that Calmex Engineering, Inc. be awarded the contract in the total amount of $487,499, representing an original bid amount of $443,181, plus a 10% contingency of $44,318, for the CDBG FY 2024-2025 Pixley Neighborhood Street Rehabilitation Project.
Construction is scheduled to begin in May 2025 and is expected to be completed within 30 calendar days.
7. ATTACHMENTS
• Contract with Calmex Engineering, Inc.
• Bid Abstract