TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Award of Contracts to All City Engineering, Inc., Big Ben Engineering, Inc., and Valverde Construction, Inc. for on-call emergency pipeline repairs
body
2. Summary
On-call contracts provide the City with immediate access to specialized expertise while offering operational flexibility to engage services only as required. These contracts authorize each contractor to perform emergency pipeline repairs on an as-needed basis in response to the City’s infrastructure needs.
3. Recommended Action
recommendation
Approve contracts with All City Engineering, Inc., Big Ben Engineering, Inc., and Valverde Construction, Inc. for on-call emergency pipeline repairs, with not-to-exceed amount of $250,000 each; and authorize the Mayor and City Clerk to execute on behalf of the City.
end
4. Fiscal Impact
There is no fiscal impact at this time. Services will be utilized on a case-by-case basis and costs will be charged to the appropriate adopted Fiscal Year 2026-27 operating budgets.
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology.
6. Discussion and Background
Emergency pipeline on-call contracts provide vital operational support to the Public Works Department Water Division. During major water main breaks, particularly when internal staffing or specialized equipment is limited, these agreements ensure critical infrastructure repairs proceed without delay. Key benefits of executing agreements with multiple qualified contractors include:
• Guaranteed Availability: Secures immediate access to qualified crews and heavy equipment during simultaneous or large-scale emergencies.
• Cost Efficiency: Establishes competitive, pre-negotiated hourly rate schedules to prevent surge pricing during emergency events.
• Service Continuity: Minimizes service disruptions and protects public health and safety through rapid restoration times.
On September 9, 2026, staff issued a Request for Proposals (RFP) for on-call pipeline repair services to augment the Public Works Water Division’s field operations. The scope of work focuses on rapid-response water main break repairs and the timely restoration of water service. In response to the RFP, staff received proposals and rate schedules from multiple qualified contractors, all of whom have proven track records on previous City projects. Proposals were evaluated based on key criteria:
• Technical qualifications and experience
• Response time capabilities
• Detailed understanding of the scope of work
• Competitive rate structures
Staff recommend awarding the contracts to the firms listed below:
|
No. |
Contractor |
Amount |
|
1 |
All Cities Engineering, Inc. |
$250,000 |
|
2 |
Big Ben Engineering, Inc. |
$250,000 |
|
3 |
Valverde Construction, Inc. |
$250,000 |
Maintaining a roster of multiple vetted contractors allows the City to respond swiftly and cost-effectively to water main breaks while minimizing interruption of service to our residents and businesses. All services under these contracts will be performed on an as-needed, time and materials basis. Payment will be made according to the actual cost of repairs requested by the City. Funding for these contracts is included in the adopted Fiscal Year 2026-27 Public Works Department Water Division Operations budget.
7. ATTACHMENTS
1. Contract with All Cities Engineering, Inc.
2. Contract with Big Ben Engineering, Inc.
3. Contract with Valverde Construction, Inc.