TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Fifth Amendment to Agreement with Tetra Tech, Inc. for additional construction support services for Well 28 Equipping and Public Pocket Park Project.
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2. Summary
Construction management and technical support are needed for the construction of Well 28 Equipping and Public Pocket Park Project. The additional cost proposed by Tetra Tech, Inc. for these services is a not to exceed amount of $59,800.
3. Recommended Action
recommendation
Approve the Fifth Amendment to Agreement with Tetra Tech, Inc. in an amount not to exceed $59,800 for additional construction management, technical support, and landscape design services bringing total contract to $1,056,150; and authorize the Mayor and the City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The expense for this amendment is $59,800 and will be funded through Water Fund (600):
600.8011.56411.18120 Well 28 Construction
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology
6. Discussion and Background
In 2019, the City selected Tetra Tech, Inc. to design and provide construction support services for the Well 28 and Public Park project located at 235 W. Maple Avenue. The project is being completed in 2 phases. Phase 1, which includes the drilling of the well, was completed in 2022. Phase 2 of the project includes the equipping of the well, associated structures and construction of the Public Pocket Park.
The allocated budget for reviewing and responding to shop drawing submittals, requests for information (RFI), and providing structural and geotechnical observation has been exhausted while there are additional submittals and (RFI) that still need to be reviewed and approved. These submittals are highly technical and require support from the design team to ensure the project is constructed per approved plans and specifications. Prompt responses to these requests also help to minimize unnecessary delays and minimize additional costs during construction. At staff’s request, Tetra Tech, Inc. provided a proposal for additional construction management support in an amount not to exceed $59,800, bringing the total design and construction management cost of the project to $1,056,150. Construction of the project is expected to be completed by July 2025.
7. ATTACHMENTS
• Fifth Amendment to Agreement with Tetra Tech, Inc.