TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Award of Sourcewell Contract to Horizons Construction Company International, Inc. for improvements at Main, Taft, and El Modena Library branches; and finding of California Environmental Quality Act exemption.
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2. Summary
City staff recommend improvements at all three Orange Public Library branches to address aging infrastructure, enhance accessibility, and improve operational efficiency. The project includes essential upgrades to roofing, windows, doors, and accessibility systems. Staff recommends awarding the contract to Horizons Construction Co. Int’l, Inc. via Sourcewell EZIQC Contract No CA-R8-GB-101723-HRZ.
3. Recommended Action
recommendation
1. Approve the contract with Horizons Construction Company International, Inc. in the amount of $707,433 and a 10% contingency of $70,744, for a total not to exceed $778,177 for construction and facility improvements at the Main, Taft, and El Modena Library branches; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1 - Existing Facilities).
3. Authorize the appropriation of $489,884.27 from the Developer Impact Fees - Library Fund (580) unreserved fund balance to:
580-2101-84101-262113-20 $92,581.84
580-2101-84101-262108-20 $168,274.42
580-2101-84101-262107-20 $229,028.01
4. Authorize the following budget transfer in the Capital Projects Fund (500):
From: 500-2101-84101-252107-20- Main Library Facility Improvements $24,213.55
To: 500-2101-84101-252109-20- HVAC Replacement - Library $24,213.55
5. Authorize the following budget transfer in the General Fund (100):
From: 100-2101-53101-252103-20-PatronDonations $7,500
To: 100-2101-53101-252107-20- Main Library Facility Improvements $7,500
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4. Fiscal Impact
The expense for this agreement is $778,177 and will be funded through the General Fund (100), Capital Projects Fund (500), and Developer Impact Fee Fund (580) respectively:
100-2101-53101-262107-20- $7,500
500-2101-84101-262113-20- $59,125
500-2101-84101-262108-20- $89,375
500-2101-84101-262107-20- $85,316.45
500-5601-80101-262108-20- $46,976.28
580-2101-84101-262113-20- $92,581.84
580-2101-84101-262108-20- $168,274.42
580-2101-84101-262107-20- $229,028.01
Upon approval of the recommended appropriations, the estimated Developer Impact Fees - Library (580) fund balance at June 30, 2026 will be fully expended. No other fund balance will be impacted.
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology
6. Discussion and Background
The Orange Public Library is planning targeted upgrades across the Main Library, Taft Branch, and El Modena Branch to improve safety, accessibility, energy efficiency, and facility longevity. The Public Works Department and the Orange Public Library have consolidated these projects under a single Sourcewell contract for cost-effectiveness. Funding will include California State Library Grants requiring a 100% match from Library Fees (580 Fund) and $7,500 from DISH Network, which was revenue from a future telecom facility to be located in the tower at the Main Library. Funds from the 580 Fund will also help release some of the appropriated funds back into fund balance for the Capital Projects Fund (500).
The scope of work includes the following:
Main Library - 407 E. Chapman Avenue ($294,126)
• Dumbwaiter Replacement
• Exterior Tower Repairs
• History Center Improvements
• Flooring Replacement
• Automatic Door Replacement
• Reading Room Door Maintenance
Taft Branch Library - 740 E. Taft Avenue ($137,916)
• Lighting Control Upgrade
• Automatic Door Replacement
• Window Repairs
El Modena Branch Library - 380 S. Hewes Street ($275,392)
• Roof Repairs
• Monument Sign Replacement
• Automatic Door Replacement
Staff recommend Horizons Construction Co. Int'l, Inc. for the project, totaling $778,177, which includes a $70,744 contingency. The total cost of the project is offset by a 50% grant match from the California State Library.
The project is scheduled to commence in August 2025 and is expected to be completed by December 2025.
7. ENVIRONMENTAL REVIEW
Categorical Exemption: The proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15301 (Class 1 - Existing Facilities) because the project consists of repairs, maintenance, and minor alterations of existing public facilities, involving negligible or no expansion of existing use and results in no expansion of area beyond that existing at the time of the City’s determination.
8. ATTACHMENT
• Contract with Horizons Construction Company International, Inc.