TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Award of Contract to Hardy & Harper, Inc. for Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024; Bid No. 23-24.28 (SP-4261).
body
2. Summary
Bids for the Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024, were received and opened on March 21, 2024. Six bidders responded to the notice inviting bids. The apparent low bidder is Hardy & Harper, Inc. of Lake Forest, California in the amount of $3,850,000.
3. Recommended Action
recommendation
Approve contract with Hardy & Harper, Inc. in the total amount of $4,042,500, representing an original bid amount of $3,850,000, plus a 5% contingency of $192,500 for Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The expense for this contract is $4,042,500 and will be funded in Pavement Management Program through:
263.5011.56330.13120 Measure M2 $1,827,162
274.5011.56330.13120 Road Maintenance Rehabilitation Account 1,658,498
500.5011.56330.13120 Capital Projects 556,840
Total: $4,042,500
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
The Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024 is part of our Pavement Management Program FY24 (13120) activities and is designed to prolong the pavement life of city streets.
This asphalt concrete overlay project will rehabilitate approximately three arterial streets and seven residential streets throughout the City. The streets selected for maintenance are in accordance with our Pavement Management Plan, and generally fall into the “poor to fair” category. These streets require work at this time to prevent total pavement failure, which will result in complete reconstruction at a much higher future cost.
The City Council previously approved an advertisement for bids on February 13, 2024. The bid solicitation was advertised on February 22, 2024 for a period of four weeks and bids were opened on March 21, 2024. Six bids were received as follows:
1. Hardy & Harper, Inc., Lake Forest $3,850,000
2. Horizons Construction Company, Orange $3,893,594
3. R.J. Noble Company, Orange $3,927,430
4. All American Asphalt, Corona $3,944,944
5. Onyx Paving Company, Inc., Anaheim $4,022,600
6. Palp, Inc. Dba Excel Paving, Long Beach $4,289,380
The low bid is about 2.08% higher than the Engineer’s Estimate of $3,771,350. Staff checked the references and qualifications of Hardy & Harper, Inc. and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends Hardy & Harper, Inc. be awarded the contract in the amount of $4,042,500, representing an original bid amount of $3,850,000 plus a 5% contingency of $192,500 for Annual Pavement Maintenance at Various Locations, Fiscal Year 2023-2024.
Construction is scheduled to begin in June 2024 and is expected to be completed by October 2024.
7. ATTACHMENTS
• Bid Abstract
• Location Maps
• Contract with Hardy & Harper, Inc.