TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Bonnie Hagan, Assistant City Manager / Community Services Director
1. Subject
title
Award of Contract to Academy Electric, Inc. for the Electrical Panel Replacement for McPherson Athletic Facility and Killefer Park; Bid No. 190-60.
body
2. Summary
The electrical distribution equipment and protective enclosures at McPherson Athletic Facility and Killefer Park are deteriorating due to age and water intrusion, and need to be replaced. The proposed contract includes full replacement of both electrical panels.
3. Recommended Action
recommendation
1. Authorize the appropriation of $17,656 from the Park Acquisition (510) unreserved fund balance to expenditure account number 510.7021.56032.30054, Park Acquisition-Infill - Park Electrical Panel Replacement.
2. Approve the Contract with Academy Electric, Inc. in the amount of $210,056 for electrical panel replacement; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this Contract is $210,056 and will be funded in Park Electrical Panel Replacement (30054) through Park Acquisition-Infill (510).
5. Strategic Plan Goals
Goal 3: Enhance and promote quality of life in the community
a: Renovate, maintain, develop, and/or expand public use spaces and places.
6. Discussion and Background
The electrical distribution equipment and protective enclosures at both McPherson Athletic Facility and Killefer Park are deteriorating due to age and corrosion caused by water intrusion. Many of the components within both main electrical panels have become obsolete over time, creating a potential for lengthy power disruptions in the event of a failure. The electrical panel located at Killefer Park services the community building, buildings occupied by The Friendly Center, as well as area lighting in the park. The electrical panel at McPherson Athletic Facility services the concession buildings, restrooms and storage facilities, and the park area lighting.
While these panels are still currently functioning, extensive maintenance and repairs continue to be done but is no longer economically practical or reasonable. In an effort to ensure the safety and functionality of these park facilities, a full replacement of the panels was included in the annual capital improvement program as Park Electrical Panel Replacement (30054).
A request for bids (Bid No.190-60) was advertised and four bids were received:
|
Company |
City |
Bid Amount |
|
Academy Electric, Inc. |
Orange, CA |
$190,960 |
|
Best Electric |
Gardena, CA |
$247,100 |
|
Alliance Facility Services, Inc. |
Corona, CA |
$359,066 |
|
Mass. Electric Construction, Co. |
Lake Forest, CA |
$371,400 |
The lowest responsible bid is from Academy Electric, Inc. (Academy Electric) for $190,960. Staff verified the qualifications of Academy Electric with references provided for similar work. The company has also successfully performed similar work for the City, including the Yorba Park Renovation project and ongoing electrical maintenance and repair work.
The total not to exceed amount of the proposed contract is $210,056. This amount includes a 10% contingency of $19,096 for unforeseen conditions related to underground electrical work and having no adequate as-built plans available for either location to reference.
The project was budgeted for $221,500. An amount of $24,056 was spent on design work and salaries in Fiscal Year 2019-2020 (FY20). An additional appropriation of unreserved Park Acquisition (510) funds in the amount of $17,656 is necessary to cover the bid amount, contingency, and City staff time (estimated at $5,044) for continued project management. With the additional appropriation, the total cost of the project amounts to $239,156. There are sufficient Park Acquisition-Infill (510) funds in the unreserved fund balance for this additional appropriation.
The project at each park will be done in a manner that minimizes disruption to programming. Staff will communicate and coordinate with The Friendly Center and all other permit holders potentially affected.
7. ATTACHMENTS
• Electrical Panel Replacement - Bid Abstract
• Contract with Academy Electric for Electrical Panel Replacement