TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Authorize the purchase of thirteen vehicles from the National Auto Fleet Group and Republic EVS for the Orange Police, Public Works, and Fire Departments using a Cooperative Purchasing Agreement and equipment installation with Hi-Standard Automotive, LLC, as a single source provider.
body
2. Summary
Approve the request to purchase thirteen vehicles from National Auto Fleet Group and Republic EVS, LLC. for the Orange Police, Public Works, and Fire Departments. Additionally, approve the installation of safety equipment from Hi-Standard Automotive, LLC, for the equipping of safety equipment for the Police Department vehicles. The City Council has previously approved the Cooperative Purchasing Agreement as the standard for vehicle procurement.
3. Recommended Action
recommendation
1. Approve the purchase of eleven vehicles from National Auto Fleet Group for a total amount of $588,763.
2. Approve the purchase of two vehicles from Republic EVS, LLC, for a total amount of $596,766.
3. Approve the purchase and installation of safety equipment from Hi-Standard Automotive, LLC, a single-source vendor, for a total of $154,220.
4. Approve the carryover of the following Fiscal Year 2023-2024 account balance to Fiscal Year 2024-2025:
550.5023.55212.19999 Motor Vehicle Replacement $130,985
end
4. Fiscal Impact
The total expenditure for this purchase is $1,339,749, which will be funded through the Vehicle Replacement Fund (720) and EECBG Motor Vehicle Replacement Fund (500), respectively:
720.5023.55212.19999 Vehicle Replacement $1,208,764
550.5023.55212.19999 AB 2766 Air Pollution Reduction $130,985
Total: $1,339,749
5. Strategic Plan Goals
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
6. Discussion and Background
Staff is proposing the acquisition of thirteen new vehicles to replace aging vehicles that have surpassed their optimal service life. The new vehicles will enhance service capabilities and provide advanced safety features, improved fuel efficiency, and enhanced technology.
The City Council previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a vehicle and equipment procurement standard. This purchase is a continuation of that policy. Sourcewell and HGAC contracts are nationally solicited, competitively bid, and awarded. National Auto Fleet Group (NAF) was awarded contract No. 091521-NAF for cars, trucks, vans, sports utility vehicles, and others.
Republic EVS, LLC (REVS) was awarded contract No. AM10-23 for ambulances, light and medium EMS/rescue vehicles, mobile and urban command vehicles, and mobile command centers.
Through these cooperative agreements, pricing discounts range from 1% to 26% across 15 manufacturers, depending on the model. The total savings to the City for this purchase is 3%, resulting in a combined savings of $10,285. The total cost for this purchase is $1,339,749. The vehicle descriptions are listed below.
|
Qty. |
Department |
Current Year, Make & Model |
Replacement Vehicle, Year, Make & Model |
Replacement Cost, Including Outfitting |
Fund |
Dealer |
|
1 |
Fire |
2006 International Ambulance |
2024 F-350 Type 1 Ambulance |
$298,383 |
720 |
REVS |
|
2 |
Fire |
2006 International Ambulance |
2024 F-350 Type 1 Ambulance |
$298,383 |
720 |
REVS |
|
3 |
Police |
2012 Dodge Durango |
2025 Dodge Durango |
$54,429 |
720 |
NAF |
|
4 |
Police |
2018 Ford Explorer Interceptor |
2025 Ford Explorer Interceptor |
$78,140 |
720 |
NAF |
|
5 |
Police |
2019 Ford Explorer Interceptor |
2025 Ford Explorer Interceptor |
$78,140 |
720 |
NAF |
|
6 |
Police |
2019 Ford Explorer Interceptor |
2025 Ford Explorer Interceptor |
$78,140 |
720 |
NAF |
|
7 |
Police |
2019 Ford Explorer Interceptor |
2025 Ford Explorer Interceptor |
$78,140 |
720 |
NAF |
|
8 |
Police |
Add to fleet |
2025 Ford Explorer Interceptor |
$78,140 |
720 |
NAF |
|
9 |
Police |
2018 Ford Explorer Interceptor K9 |
2025 Ford Explorer Interceptor K9 |
$83,435 |
720 |
NAF |
|
10 |
Police |
2019 Ford Explorer Interceptor K9 |
2025 Ford Explorer Interceptor K9 |
$83,435 |
720 |
NAF |
|
11 |
Community Development Code Enforcement |
Add to fleet |
2025 Ford Escape PHEV Plug-In Hybrid |
$43,662 |
550 |
NAF |
|
12 |
Public Works Field Services |
Add to fleet |
2025 Ford Escape PHEV Plug-In Hybrid |
$43,662 |
550 |
NAF |
|
13 |
Public Works Field Services |
Add to fleet |
2025 Ford Escape PHEV Plug-In Hybrid |
$43,662 |
550 |
NAF |
|
|
|
|
Total |
$1,339,749 |
|
|
This purchase includes multiple safety vehicles that must be equipped after purchase. In some cases, buying all the necessary components for safety vehicles from a single source is the most efficient option. Emergency vehicles are essential for the community's safety, and reliability is crucial for prompt emergency response. Therefore, staff recommends engaging with Hi Standard Automotive, LLC as a trusted vendor that offers high-quality yet cost-effective parts and has a proven track record in servicing emergency vehicles. The total cost to equip and install safety components on seven pursuit units is $154,220.
7. ATTACHMENTS
• Bids are available for review at the Purchasing Division