TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Fourth Amendment to the agreement with Nieves Landscape, Inc. for landscape maintenance services at various city facilities and public right of way.
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2. Summary
The initial term of the agreement was for four years ending on June 30, 2024. Staff is recommending a one-year extension of the agreement to Fiscal Year 2024-2025, for an amount not to exceed $420,600.
3. Recommended Action
recommendation
Approve the Fourth Amendment to the agreement with Nieves Landscape, Inc. for the contract extension to June 30, 2025, for an amount not to exceed $420,600; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this agreement is $420,600 and will be funded upon adoption of the proposed Fiscal Year 2024-2025 budget through:
100.5025.51431 General Fund Landscape Maintenance - City Property $175,000
263.5021.51431 Measure “M” Landscape Maintenance - City Property $175,000
100.5025.51700 General Fund - Contractual Services $63,000
540.5025.51431 Old Town Parking Facilities - Landscape Maintenance $7,600
Total: $420,600
5. Strategic Plan Goals
Goal 2: Be a fiscally healthy community
d: Effectively manage and develop City assets.
Goal 3: Enhance and promote quality of life in the community
a: Renovate, maintain, develop, and/or expand public use places and spaces.
6. Discussion and Background
This agreement provides general landscape maintenance services for all city facilities, public right of way, and monthly Santiago Creek debris removal, excluding parks. Nieves Landscape, Inc. has performed satisfactorily in accordance with the scope of work for the initial contract. Staff recommends a one-year extension be authorized in the amount of $420,600, which includes a 5% increase from the current contract pricing and a 10% contingency. This contract allows the City to make future services modifications should the City Council modify the budget for the services. Should this occur, staff will return with a contract amendment to reflect any future modifications for approval by the City Council.
7. ATTACHMENTS
• Fourth Amendment to the Agreement with Nieves Landscape