TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Authorize an increase to a purchase order with Ferguson Water Works for the purchase of piping, brass fittings, and fire hydrants for the water distribution system.
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2. Summary
Request to authorize an increase of $125,000 to purchase order for a total amount of $250,000 with Ferguson Water Works for miscellaneous parts and repair materials such as piping, brass fittings, and fire hydrants during Fiscal Year 2024-25.
3. Recommended Action
recommendation
Approve an increase to a purchase order with Ferguson Water Works in the amount of $125,000 for miscellaneous repairs parts and materials for Fiscal Year 2024-25.
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4. Fiscal Impact
The expense for this purchase is $125,000 and will be funded through the Water Fund (600):
600.8041.55451.00000 Transmission & Distribution Mains $80,000
600.8041.55480.00000 Fire Hydrants $45,000
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
The Public Works Department Water Division continuously purchases piping, brass fittings, and fire hydrants for its repairs and maintenance operation of the water distribution system. Staff uses the informal bid process to purchase the required materials by requesting vendors to provide pricing for each individual item needed.
On June 25, 2024, the City Council approved purchase orders for miscellaneous materials and supplies from various vendors for Fiscal Year 2024-25 (FY25). The authorized vendor list included Ferguson Water Works and United Water Works with an amount not to exceed $125,000 for each vendor. Recently, the City was informed that Ferguson Water Works has acquired United Water Works. Therefore, United Water Works has been removed from the vendor list and the original purchase order has been cancelled. Because of the merger, more materials and supplies are now expected to come from Ferguson Water Works. Staff requests an increase of $125,000 to the purchase order for Ferguson Water Works, bringing the total purchase order to $250,000.
The Public Works Department Water Division continues to monitor and seek out vendors with the lowest prices to ensure the City is getting the best value available.
7. ATTACHMENTS
• None