TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Rejection of all bids received for the Landscape Renovation at White Oak Ridge Between Newport Blvd. and Trails End Ln.; and authorization to re-advertise for bids.
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2. Summary
Bids for the Landscape Renovation at White Oak Ridge Between Newport Blvd. and Trails End Ln. were received and opened on December 21, 2023. Four bidders responded to the notice inviting bids. Staff recommends rejecting all bids due to inconsistent bid submittal instructions provided to potential bidders and readvertising this project.
3. Recommended Action
recommendation
Reject all bids received for Landscape Renovation at White Oak Ridge Between Newport Blvd. and Trails End Ln., Bid No. 23-24.20; and direct staff to re-advertise for bids.
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4. Fiscal Impact
None
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
On November 28, 2023, the City Council approved an advertisement for bids for the Landscape Renovation at the White Oak Ridge Project. The bid solicitation was advertised on November 30, 2023, for a period of three weeks. Bids were opened on December 21, 2023. Four bids were received.
Orange Municipal Code (“OMC”) Section 3.08.550 and Public Contract Code Section 20166 provide that the legislative body, in its discretion, may reject any and all bids and readvertise. Pursuant to OMC Section 3.080.550 specifically, in its discretion, the City Council may reject any and all bids presented if the Public Works Director, prior to rejecting all bids, furnishes a written notice to an apparent low bidder, informing the bidder of the City’s intention to reject the bid at least two business days prior to the hearing at which the City Council intends to reject the bid. A letter in compliance with OMC Section 3.08.550 was sent to the apparent low bidder on or before February 22, 2024.
Staff recommends that the City Council reject all bids received due to inconsistent bid submittal instructions provided to potential bidders and readvertising the project for bids.
7. ATTACHMENTS
• Letter