TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Approval of plans and specifications for Steel Streetlight Pole Replacement; authorization to advertise for Bid No. 24-25.03 (SP-4271); and finding of CEQA exemption.
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2. Summary
Plans and specifications have been prepared for the Steel Streetlight Pole Replacement, Fiscal Year 2024-2025 and are ready to be advertised for bids. The total estimated construction cost, including 15% for contingencies and construction engineering is $450,000
3. Recommended Action
recommendation
1. Approve plans and specifications and authorize advertising for bids.
2. Find that the proposed project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) per State CEQA Guidelines 15302 (Class 2 - Replacement or Reconstruction).
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4. Fiscal Impact
None.
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. Discussion and Background
As an energy cost-saving measure, the City previously acquired 4,359 streetlight poles from Southern California Edison (SCE) in 2017. About 2,024 of the acquired poles are steel poles of varying condition, some of which are connected by way of overhead electrical wires. As part of the SCE light pole acquisition, a portion of the annual savings ($300,000 currently) has been programmed to identify and replace the steel poles that have shown signs of deterioration and in areas of high overhead maintenance.
Based on the ability to accumulate funding, we anticipate that the City will initiate the pole replacement projects every two years. In those projects, a varying number of steel streetlight poles will be replaced with City standard LED-retrofitted concrete poles, and the existing overhead wires will be converted to underground conduits. At the time of the acquisition, many of the steel poles were sampled to check their condition. Most of the poles were found to be in fair to good condition, so at this time, the City can selectively replace these poles as needed with the available funding. However, as the condition of the steel poles continue to deteriorate over time, and as construction costs escalate, additional funding will likely be needed in future years to further augment the replacement program.
The poles to be replaced are dispersed throughout the City. The 16 poles selected for replacement for this year’s project were identified and prioritized based on their condition, within an area of proposed street improvements, or proximity to trees that are at higher risk of damage and ensuing need for maintenance/repair due to falling tree branches.
7. ENVIRONMENTAL REVIEW
The project is categorically exempt from the provisions of the California Environmental Quality Act (CEQA) under CEQA guidelines Section 15302, Class 2 (Replacement or Reconstruction) because the project involves replacement of existing poles as a streetlight maintenance activity. The CEQA Notice of Exemption will be filed with the County Clerk’s Office upon Council’s approval of the plans and specifications.
8. ATTACHMENTS
• Location Maps