TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Steven Scardina, Information Technology Manager
1. Subject
title
Authorize the purchase of various annual hardware and software maintenances from Sidepath, Inc.
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2. Summary
The Information Technology Department utilizes many technologies, including hardware, software, and services, from Sidepath, Inc. The various technologies listed in the attached document have associated annual maintenance costs that are required to keep those technologies up to date and supported by the listed vendors.
3. Recommended Action
recommendation
Approve the purchase of various annual hardware and software maintenances from Sidepath, Inc. for a total amount of $272,355.33.
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4. Fiscal Impact
The expense for this purchase is $272,355.33 and will be funded in General Fund (100), formerly Information Technology Fund (780):
100-1601-56999 Other Repair / Maintenance Services
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology
6. Discussion and Background
The City has historically recorded the information technology expenses in the Information Technology (IT) Fund, with the General Fund serving as the primary funding source for IT operations. To enhance transparency and strengthen financial management, the IT Fund has now been consolidated into the General Fund.
Rather than bringing individual items to City Council for every purchase, staff is requesting approval of a purchase order to cover all annual maintenance items provided by Sidepath, Inc. for Fiscal Year 2025-2026. The Information Technology (IT) Department spends more than $30,000 in a year with Sidepath, Inc. and as such, the purchase order will be a more efficient method for both City Council approval and payment processing. The IT Department relies on Sidepath for maintaining all hardware, software, and services that keep the IT infrastructure healthy and secure.
The attached list contains annual support from the following vendors that are provided through Sidepath, Inc.: Dell (Servers, and Storage), Palo Alto (Security Firewalls), Ruckus (Network Switching and Wireless), Veeam (Backup and Recovery), Blackberry Cylance (end point protection), VMware (Virtualization), and Wasabi (cloud-based offsite backup storage).
Sidepath, Inc. has a deep understanding of all the technology infrastructure that the City uses and is uniquely positioned to provide technical support and implementation services related to servers, storage, networking, and security.
7. ATTACHMENTS
• IT Sidepath Asset List