TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Authorize purchase of Plaza Park Protective Bollards from Marshalls LP USA as a single source vendor
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2. Summary
In January 2026, City Council conceptually approved the installation of supplemental bollards in Plaza Park. The selection of a product required careful consideration of the site constraints and city’s design objectives. Marshalls LP USA, which had previously manufactured the existing bollards in the Plaza Park walkways, was able to leverage their experience during the product development process.
3. Recommended Action
recommendation
Approve the purchase order of parts from Marshalls LP USA, a single source vendor, for $26,191.38.
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4. Fiscal Impact
The expense for this purchase is $26,191.38 and will be funded through General Fund (500):
500-5704-87101-265072 Minor Traffic Control Devices
5. Strategic Plan Goals
Goal 5: Improve Infrastructure, Mobility, and Technology
Goal 6: Ensure the Preservation of Historic Resources
6. Discussion and Background
In January 2026, City Council approved the installation of supplemental bollards in Plaza Park. Specifically, the additional bollards were intended to expand protective coverage and close existing gaps along the park’s Chapman Avenue perimeter, be smaller in stature than the previously installed (Phase 1) protective bollards located in the walkway entries, and provide for a reasonable crash rating.
Subsequently, staff has worked to identify a product that meets the above goals, achieves compatibility with design objectives (aesthetics) as identified by the City’s historic preservation consultant and installation constraints (utility and landscaping conflicts,) is easily constructable, and provides cost-effectiveness. Marshalls LP USA was extremely responsive to the city’s needs and went through an iterative process to help identify a suitable semi-custom product.
A design of the proposed supplemental bollards is attached, along with a layout depicting a general installation configuration. If the purchase is approved, staff will procure the bollards (approximately 8 to 10-week lead time), and upon delivery, furnish them to the contractor that is ultimately awarded the city’s Annual Concrete Replacement Project. That contractor, which has not yet been determined (City Council authorized advertising for bids on April 28 and a Notice Inviting Bids was issued on April 30), would then complete the installation, including any associated landscaping restoration and irrigation system modifications.
The construction contract for the concrete replacement project is expected to be awarded in June, with most construction activities to take place during summer. Upon commencement, the bollard installation is expected to take approximately 30 days, during which time Plaza Park will remain open except for small areas being temporarily inaccessible. The City’s arborist will be present for consultation, should tree roots be in conflict during excavation.
A total of 22 bollards is being purchased: 20 for installation and two spares. The manufacturer’s estimate is $26,191.38, including shipping and taxes. While a small contingency is typically incorporated into purchase authorization requests presented to the City Council, it was not done in this case since any potential unforeseen costs are expected to be within the City Manager’s authority and would not require any budget appropriation. City Council action is being requested because of this matter’s significance to the community.
7. ATTACHMENTS
• Attachment 1 City Council Minutes dated January 27, 2026
• Attachment 2 City Council Staff Report dated April 28, 2026
• Attachment 3 Plaza Bollard Layout
• Attachment 4 Bollard Renderings
• Attachment 5 Quote from Marshalls LP USA