TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
title
Award of Contract to Pacific Polymers, Inc. doing business as American Foam Experts for Roof Coating at Taft Branch Library; Bid No. 20-21.23 (SP-4145).
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2. Summary
Four bids for Roof Coating at Taft Branch Library were received and opened on November 19, 2020. The apparent lowest bidder is Pacific Polymers, Inc. DBA American Foam Experts of Herald, California in the amount of $57,200.
3. Recommended Action
recommendation
Approve contract with Pacific Polymers, Inc. doing business as American Foam Experts in the amount of $65,780, representing an original bid amount of $57,200, plus a 15% contingency of $8,580, for Roof Coating at Taft Branch Library; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this contract is $65,780 and will be funded in Taft Library Improvements (20462) through Library Development Fees (573).
5. Strategic Plan Goals
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations
6. Discussion and Background
This project will provide the Taft Branch Library with a new roof coating. As part of this project a 1.5-inch polyurethane foam roofing system will be used to restore the useful life of the roofing system.
The formal bid solicitation was advertised on October 29, 2020 and on November 5, 2020 and bids were opened on November 19, 2020. Four bids were received as follows:
1. Pacific Polymer, Inc. DBA American Foam Experts, Herald $ 57,200
2. Harbor Coating & Restoration, Orange $ 63,800
3. Best Contracting Services, Inc., Gardena $ 90,200
4. Brazos Urethane, Inc., Madera $131,736
Staff checked the references and qualifications for American Foam Experts and found them to be acceptable, with adequate years of experience in completing contracts of similar nature to this project. Therefore, staff recommends that American Foam Experts be awarded the contract in the total amount of $65,780, representing an original amount of $57,200, plus a contingency of $8,580, for the Roof Coating at Taft Branch Library.
Construction is scheduled to begin in August 2021 and expected to be completed within 25 calendar days.
7. ATTACHMENTS
• Bid Abstract
• Contract with American Foam Experts.