TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. Subject
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Appropriation of $368,156 in SB 1383 Local Assistance Grant Program Fiscal Year 2022-23; approval of agreements for services; and the purchase of equipment related to SB 1383.
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2. Summary
The California Department of Resources Recycling and Recovery has released SB 1383 Local Assistance Grant Program Fiscal Year 2022-23 to assist communities with implementing the regulations of SB 1383 Short-Lived Climate Pollutants. The City has been awarded $368,156. The City intends to use this funding to assist with organics recycling services and equipment along with enhancing organics recycling education and outreach, for its residents, businesses, and visitors.
3. Recommended Action
recommendation
1. Accept into the City’s General Fund (100) revenue budget, $368,156 in grant funds from the California Department of Resources Recycling and Recovery, into:
100.5001.48486.30251 SB 1383 Grant - FY 23
2. Authorize the appropriation of $368,156 to General Fund (100): 100.5001.51670.30251 SB 1383 Grant - FY 23
3. Approve agreement with Tripepi Smith & Associates, Inc. in the amount of $96,873 for professional services; and authorize the Mayor and City Clerk to execute on behalf of the City.
4. Approve agreement with HF&H Consultants, LLC. in the amount of $90,000 for professional services; and authorize the Mayor and City Clerk to execute on behalf of the City.
5. Approve the purchase of two pieces of equipment from Stotz Equipment in the amount of $49,491.
6. Approve the purchase of two pieces of equipment from Belkorp Ag, LLC in the amount of $151,630.
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4. Fiscal Impact
The expense for these contracts and purchases is $387,994 and will be funded through General Fund (100):
100.5011.51670.30201 SB 1383 Grant - FY 22 $44,149
100.5011.51670.30251 SB 1383 Grant - FY 23 $343,845
Total: $387,994
5. Strategic Plan Goals
Goal 1: Provide for a safe community
e: Develop and implement effective community outreach services and programs to promote public safety.
Goal 2: Be a fiscally healthy community
b: Analyze future fiscal needs and potential revenue opportunities.
6. Discussion and Background
On November 15, 2023, the City applied for the California Department of Resources Recycling and Recovery (CalRecycle) SB 1383 Local Assistance Grant Program for Fiscal Year 2022-2023. This grant program provides the City and other California jurisdictions an opportunity to receive funding to assist with implementing the regulations and requirements of SB 1383 Short Lived Climate Pollutants. CalRecycle awarded the City $368,156.
The City intends to use this funding to help enhance and supplement the existing outreach to its residents, businesses, and visitors relating to organic recycling. Tripepi Smith & Associates, Inc. will continue to work with City staff to provide outreach materials and services for the City’s residents. In today’s world, many media outlets and platforms can be used to educate and inform the public. SB 1383 is a complex piece of legislation, and the City intends to use this grant to further assist our residents with navigating these solid waste changes.
Tripepi Smith & Associates, Inc. has extensive marketing and outreach experience in Southern California as well as working with local jurisdictions, including the City of Orange. By working together, the City will continue to maximize outreach education opportunities for the benefit of our residents. Tripepi Smith & Associates, Inc. provided these services with funding from the previous SB 1383 grant cycle. Staff is recommending a continuation of their services due to their success and experience with the Orange community.
The City is also leveraging this funding to have HF&H, LLC. assist the City with developing a self-haul program which is required by CalRecycle. Per the Orange Municipal Code, residents and businesses have the ability to self-haul their solid waste. This is an alternative to having solid waste services through the City’s solid waste hauler, CR&R, Inc. In addition, HF&H, LLC. will support the City with SB 1383 consultant services and assist with navigating the regulations and performing a SB 1383 gap analysis. HF&H, LLC. was selected through an informal request for proposals. Three proposals were received. HF&H has over 30 years of experience in solid waste consultant services and also supports other local jurisdictions such as the County of Orange, Anaheim, and Garden Grove.
Lastly, staff is proposing the acquisition of four pieces of equipment for Public Works and Community Services Departments to efficiently spread compost and mulch throughout City facilities. SB 1383 requires the City to procure recycled organic material such as mulch and compost. This equipment will enhance the deployment of these products. The City Council previously authorized a Cooperative Purchasing Agreement (CPA) using Sourcewell as a vehicle and equipment procurement standard. This purchase is a continuation of that policy.
Sourcewell contracts are nationally solicited, competitively bid, and awarded. Deere and Company was awarded contracts No. 031121-DAC for ground maintenance equipment and No. 082923-DAC for agricultural tractors. Through Sourcewell’s contract with Deere and Company, pricing discounts range from 14% to 24% depending on the model. The total savings to the City for this purchase is 18% for a combined savings of $42,760 for the agricultural equipment. The equipment includes a tractor, two spreaders, and a landscape utility vehicle. The total cost for these purchases is $201,121.
7. ATTACHMENTS
• Professional Services Agreement with Tripepi, Smith & Associates, Inc.
• Professional Services Agreement with HF&H, LLC
• Bids are available for review at the Purchasing Division