TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Susan Galvan, Assistant City Manager
1. Subject
title
Authorize blanket purchase order for annual maintenance of various hardware and software from Sidepath, Inc.
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2. Summary
The Information Technology Department utilizes many technologies (including hardware, software, and services) from Sidepath, Inc. The various technologies listed in the attached document have associated annual maintenance costs that are required to keep those technologies up to date and supported by the listed vendors.
3. Recommended Action
recommendation
Approve blanket purchase order for annual maintenance of various hardware and software items from Sidepath, inc. for $268,309.86.
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4. Fiscal Impact
The expense for this purchase is $268,309.86 and will be funded through Information Systems Operations (780):
780.1601.51420.00000 Maintenance Contracts $109,042.65
780.1601.53915.00000 Annual Software License and Maintenance $ 87,175.58
790.1601.56033.20339 Network Refresh $ 41,251.63
780.1601.51670.00000 Other Professional & Consulting Services $ 30,840.00
Total $268,309.86
5. Strategic Plan Goals
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.
6. Discussion and Background
Rather than bringing individual items to City Council for every purchase, staff is requesting approval of a blanket purchase order to cover all annual maintenance items provided by Sidepath, Inc. Sidepath, Inc. provided pricing to the City through NASPO cooperative agreements for most of the technologies on the list and several of the items have previously been approved by the City Council. The Information Technology (IT) Department spends more than $30,000 in a rolling year with Sidepath, Inc. and as such, the blanket purchase order will be a more efficient method for both City Council approval and payment processing. The IT Department is dependent on Sidepath for maintaining all hardware, software, and services that keep the IT infrastructure healthy and secure. The attached list contains annual support from the following vendors that are provided through Sidepath, Inc.: Dell (Servers, and Storage), Palo Alto (Security Firewalls), Ruckus (Network Switching and Wireless), Veeam (Backup and Recovery), Blackberry Cylance (end point protection), VMware (Virtualization), and Sidepath, Inc. (professional services).
Sidepath, Inc. has a deep understanding of all the technology infrastructure that the City uses and is uniquely positioned to provide technical support and implementation services related to servers, storage, networking, and security. This year we will leverage their expertise to provide an immutable cloud based backup solution to further protect the City from ransomware attacks.
7. ATTACHMENTS
• IT Sidepath Asset List