TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Trang Nguyen, Finance Director
1. Subject
title
First Amendment to Agreement with OpenGov, Inc. for the City’s budgeting and planning financial program.
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2. Summary
In September 2019, the City Council awarded a five-year agreement with OpenGov, Inc. for a financial program used to provide budgeting and planning, organizational performance, and citizen engagement software tools. The amendment to the agreement with OpenGov, Inc. will extend the agreement by one year. The cost of the amendment is $82,400, bringing the total agreement not-to-exceed amount to $469,270.
3. Recommended Action
recommendation
Approve the first amendment to agreement with OpenGov, Inc. for budget and planning, organizational performance, and citizen engagement software tools and; authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The expense for this amendment is $82,400 and will be funded through the Information Systems Fund (780).
780.1601.53915.00000 Annual Software Licenses and Maintenance
5. Strategic Plan Goals
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
d: Effectively manage and develop City assets.
6. Discussion and Background
On September 10, 2019, the City Council approved an agreement with OpenGov, Inc. as a budget module solution to supplement the City’s aging financial system. The system was implemented over the span of 3 months and has since served as the City’s main budgeting module annually.
The main function of OpenGov is management of the City’s budget cycle by generating data and reports from financial systems, such as the City’s current financial system EDEN, to improve salary projections, operational needs, and capital planning by way of performance reporting in a simplified and streamlined way. OpenGov is a cloud-based solution software for public sector budgeting, which also has the ability to illustrate performance and reporting to the public. The amendment is necessary to support the upcoming Fiscal Year 2025-26 budget development. Staff will evaluate the use of OpenGov after the Go-Live of the City’s new financial system, tentatively scheduled for July 2025.
7. ATTACHMENTS
• First Amendment to agreement with OpenGov (AGR 6838)