TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Steven Scardina, Information Technology Manager
1. SUBJECT
title
Authorize purchase of replacement computers from CPAC, Inc.
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2. SUMMARY
In order to ensure that the City is utilizing technology to meet its business needs, reinvestment in technology resources is essential. The last major replacement of desktop computers was in 2017. As a result of a comprehensive assessment of the desktop inventory to evaluate operational deficiencies, staff have identified 416 computers to be replaced.
3. RECOMMENDED ACTION
recommendation
Approve the purchase of laptop and desktop computers from CPAC, Inc. for $603,855.06.
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4. FISCAL IMPACT
The expense for this purchase is $603,855.06 and will be funded through Computer Replacement (790):
790.1601.56033.20282 Desktop PC Replacements
5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology
6. DISCUSSION AND BACKGROUND
The City has an inventory of 776 computers of which 384 are eight to ten years old. This number includes computers that are dedicated to a specific employee/position as well as those that are related to a certain business function such as public kiosks, learning center, report writing room, and conference rooms.
Windows 10 will reach an end-of-support with Microsoft on October 14, 2025. Staff examined the inventory of computers mindful of this fact and determined 384 replacements are required to address this. These 384 computers are currently running Windows 10. The hardware in these computers will not support Windows 11. Windows 10 can continue to operate, but without the latest security patches, these computers will be more vulnerable to security threats. Realistically, the best remedy is outright replacement.
In years past there has been an annual practice to refresh a portion of the computer inventory to maintain healthy operational performance and avoid excessive age ...
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