TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Trang Nguyen, Finance Director
1. SUBJECT
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Agreement with Tyler Technologies Inc. for the upgrade of the City's enterprise resource planning system.
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2. SUMMARY
The three-year agreement with Tyler Technologies, Inc would upgrade the City's current enterprise resource planning system and provide implementation support and conversion from the City's current financial system. In addition, the agreement covers two additional years of annual subscription and maintenance support.
3. RECOMMENDED ACTION
recommendation
1. Approve the agreement with Tyler Technologies Inc. in the total amount of $2,021,392, representing the original proposed amount of $1,837,629, plus a 10% contingency of $183,763; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Authorize the appropriation of $1,295,000 from the unreserved fund balance to:
790.1601.56033.20391 Computer Replacement Fund - Financial System Replacement $910,000
600.1222.56510.20391 Water Fund - Financial System Replacement $385,000
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4. FISCAL IMPACT
The expense for this agreement is not-to-exceed $2,021,392 and will be funded through:
600.1222.56510.20391 - Water Fund - Financial System Replacement $384,576
790.1601.56033.20391 - Computer Replacement Fund -
Financial System Replacement 1,636,816
Total: $2,021,392
Upon approval of this appropriation, the estimated fund balance for Fund 600 at June 30, 2024 will be approximately $12.4 million and the estimated fund balance for Fund 790 at June 30, 2024 will be approximately $4.3 million.
5. STRATEGIC PLAN GOALS
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
d: Effectively manage and develop City assets.
6. DISCUSSION AND BACKGROUND
The City of Orange has utilized the Tyler Technologies Eden Enterprise Resource Planning (ERP) System as its...
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