TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Leslie Hardy, Community and Library Services Director
1. SUBJECT
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First Amendment to Agreement with Academy Electric, Inc. for additional electrical repairs and maintenance at park facilities in an amount of $20,000.
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2. SUMMARY
An amendment to increase allowable contractual expenditures for additional unexpected electrical repairs at park facilities during Fiscal Year 2024-2025, in an amount not to exceed $20,000 for a revised four-year agreement total of $182,272.
3. RECOMMENDED ACTION
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Approve the First Amendment with Academy Electric, Inc. in the amount of $20,000 for additional electrical repairs and maintenance; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The expense for this amendment is $20,000 (annual amount) and will be funded through General Fund (100):
100.7022.51420.00000 Maintenance Contracts
A portion of the funding for this Amendment is being used to accommodate subrogation work which will offset the General Fund expenditures once reimbursement is received.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life.
6. DISCUSSION AND BACKGROUND
The Community and Library Services Department oversees the maintenance of all parks' electrical systems and utilizes contract services for preventative maintenance, scheduled repairs, and emergency repairs. Preventative electrical maintenance protects systems from failure resulting from old components and ensures the safety and dependability of park facilities. In addition, preventative maintenance has proven effective in prolonging the life of the electrical infrastructure and minimizing down time due to electrical issues. These services are largely provided by the Department's contractor, Academy Electric, Inc., who was awarded a four-year Agreement in 2023 to provide electrical maintenance and...
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