TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Steven Scardina, Information Technology Manager
1. SUBJECT
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Agreements with C3 Office Solutions, LLC, dba C3 Tech for copier lease and managed print services.
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2. SUMMARY
The City utilizes a combination of heavy-duty copiers and light duty desktop printers for print production. The five-year lease agreement provides seven new copiers while the five-year managed print service agreement locks in a lower cost per page to service both printers and copiers. Approving these agreements will result in an estimated savings of $51,000 per year.
3. RECOMMENDED ACTION
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1. Approve the agreement with C3 Office Solutions, LLC as supplier and Wells Fargo Bank, National Association as lessor in the amount of $43,162.20 for copier equipment leasing; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Approve the agreement with C3 Office Solutions, LLC dba C3 Tech for managed print services; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The total expenditure for the five-year copier lease agreement is $43,162.20 and will be funded through General Fund (100).
100-2101-56301 Rents and Leases $21,441.60
100-1601-56301 Rents and Leases $21,720.60
The managed print services agreement will be funded through General Fund (100).
100-1601-56999 Other Repair / Maintenance services $80,000
5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology
6. DISCUSSION AND BACKGROUND
Since 2018, the City has utilized C3 for copier leasing and managed print services with some exceptions.
Copier Lease
The Library currently has four Konica / Minolta copiers on a lease agreement with Konica that has expired. These four copiers will be replaced with Sharp copiers as part of the C3 lease agreement. Thi...
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