TO: Honorable Mayor and Members of the City Council
FROM: Jarad Hildenbrand, City Manager
1. SUBJECT
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Approve a Subscription and Services Agreement with Granicus, LLC, a Minnesota Limited Liability Company for a three-year term.
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2. SUMMARY
The original Master Subscription Agreement between the City of Orange and Granicus, LLC was executed in October 2019. Since then, various contract amendments have been executed to add more software solutions. Apart from the Mobile Permitting & Registration as well as the Tax Collection software programs, the proposed Subscription and Services agreement consolidates all Granicus software solutions into a three-year term ending November 2028.
3. RECOMMENDED ACTION
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Approve a Subscription and Services Agreement with Granicus, LLC for a three-year term totaling $473,233.42; and authorize the Mayor and City Clerk to execute the agreement(s) on behalf of the City.
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4. FISCAL IMPACT
The total expense for the three-year agreement is $473,233.42 and will be funded through General Fund (100) and Public, Educational, and Government Fund (200):
200-0000-55999 PEG Program $137,854.79
100-0000-55999 General Fund $235,181.78
100-1601-55999 Information Systems $100,196.85
Total $473,233.42
The three-year agreement totals $473,233.42, payable in annual installments totaling $147,365.35 for Year 1, $155,175.27 for Year 2, and $170,692.80 for Year 3. Future installments will be requested in conjunction with the annual operating budget.
5. STRATEGIC PLAN GOALS
Goal 3: Enhance Public Communication Strategy and Quality of Life.
Goal 5: Improve Infrastructure, Mobility, and Technology.
6. DISCUSSION AND BACKGROUND
Granicus, LLC (Granicus) provides a suite of software solutions that are integral to the City's operations, including platforms for agenda management, public records, citizen engagement, tax collection, short-term rental compliance/monitoring, 24/7 video streaming, and digital communicat...
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