TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
title
Third Amendment to Contract with Diversified Thermal Services, Inc. for preventive maintenance of heating, ventilation, and air conditioning equipment at various City facilities.
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2. SUMMARY
The City has a contract with Diversified Thermal Services, Inc. to provide mechanical services and preventive maintenance for ventilation and air conditioning equipment in various city buildings. The contract is limited to $310,063, which will soon be exhausted due to required preventative maintenance and emergency repairs. To address this, a Third Amendment has been proposed to increase the contract amount by $159,000, bringing the total to $469,063. (Bid No. 189-19; SP-4076)
3. RECOMMENDED ACTION
recommendation
Approve the Third Amendment with Diversified Thermal Services, Inc. in the amount of $159,000 for preventive maintenance for heating, ventilation, and air conditioning equipment at various city facilities; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The total expenditure for this amendment is $159,000 and will be funded through General Fund (100) and Major Building Improvements (725).
100.5028.51700.0000-Contractual Services $30,000
500.5028.56020.19809 Building Improvements $70,000
100.7022.51401.0000 - Repairs to Building and Fixed Equipment $59,000
Total: $159,000
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 4: Provide outstanding public service
b: Provide facilities and services to meet customer expectations.
6. DISCUSSION AND BACKGROUND
Since February 2019, the City has had a preventative maintenance contract with Diversified Thermal Services, Inc. (Diversified) for the heating, ventilation, and air conditioning (HVAC) systems ...
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