TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Trang Nguyen, Finance Director
1. SUBJECT
title
Agreement with Hinderliter, DeLlamas & Associates for Tax Administration Services.
body
2. SUMMARY
Professional Service agreement with Hinderliter, De Llamas & Associates to provide Business License Administration and Discovery & Compliance, Transient Occupancy Tax Administration and Audit, and Short Term Rental Administration to improve customer service and strengthen revenue compliance.
3. RECOMMENDED ACTION
recommendation
Approve the agreement with Hinderliter, De Llamas & Associates for the Business License Administration and Discovery & Compliance, Transient Occupancy Tax Administration and Audit, and Short-Term Rental Administration Services; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The fiscal impact of this agreement is $391,627, including a 10% contingency.
Unit
Amount
Total
Business License Tax
19,000
$17
$323,000
Transient Occupancy Tax
22
950
20,900
Short-term Rental
125
17
2,125
One-time implementation
10,000
Sub-total
356,025
Contingency (10%)
35,602
Total
$391,627
5. STRATEGIC PLAN GOALS
Goal 2: Enhance Economic Development and Achieve Fiscal Sustainability
6. DISCUSSION AND BACKGROUND
The City entered into a three-year professional services agreement with Hinderliter, De Llamas & Associates (HdL) in March 2023 to provide web-based filing and payment functionality for new business license applications and renewals. Since that time, Business Licensing (BL), Transient Occupancy Tax (TOT) collections, and Short-Term Rental (STR) administration have grown substantially in workload, complexity, and compliance needs. Over the last year, this growth has created operational challenges and limited the Finance Department's ability to provide timely customer support and maintain consistent compliance oversight.
HdL's proposal offers a t...
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