TO: Honorable Mayor and Members of the City Council
THRU: Tom Kisela, City Manager
FROM: Amy Harpster, Interim Library Director
1. SUBJECT
title
Agreement with Sirsi Corporation for the automated library system.
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2. SUMMARY
This five-year agreement provides annual software licensing, subscriptions, technical support, and maintenance for the automated library system through June 2029.
3. RECOMMENDED ACTION
recommendation
Approve the agreement with Sirsi Corporation, in the amount of $368,627.16 over five years, for annual software licensing, maintenance, and support of the automated library system; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
The expense for this agreement is $68,194.72 and will be funded through General Fund:
100.2004.51423.00000 Maintenance/Contracts
This agreement is for five years totaling $368,627.16, payable in annual installments. Future installments will be budgeted in conjunction with the annual operating budget.
5. STRATEGIC PLAN GOALS
Goal 4: Provide outstanding public service
c: Enhance technology to improve public accessibility to information and services.
6. DISCUSSION AND BACKGROUND
The City entered into an agreement with Sirsi Corporation (dba SirsiDynix) in 2003, at a cost of $335,000 plus annual maintenance and support fees for an automated library system that enables checkout of library materials to patrons. In June 2014, the City authorized an amendment to the agreement that capped annual maintenance increases to 2.9%. In June 2015, the City authorized a second amendment to migrate the software and databases from City-owned and maintained servers to SirsiDynix's cloud-based Software as a Service (SaaS) through June 30, 2019 at a cost of $285,098 over four years. In 2019, the City executed a new long-term agreement with Sirsi Corporation to continue annual maintenance and support and to also include funding for a new mobile app and new public catalog.
The...
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