TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
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Professional service agreements for on-call engineering services.
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2. SUMMARY
On-call service agreements provide access to specialized services and give the City the flexibility to use them only when needed. These agreements will authorize each consultant to provide various engineering services, based on the City's evolving needs and on an as-needed basis.
3. RECOMMENDED ACTION
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Approve on-call professional services agreements with 27 firms for various services, with not-to-exceed amounts of $100,000 or $250,000; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. FISCAL IMPACT
There is no fiscal impact at this time. Services will be utilized on a case-by-case basis and costs will be charged to the appropriate adopted Fiscal Year 2025-26 capital and operating budgets.
5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology
6. DISCUSSION AND BACKGROUND
On-call engineering contracts provide access to engineering services and enable staff to manage significantly more work than would otherwise be possible. Additionally, on-call engineering consultants can provide valuable support to the Public Works Department by ensuring projects and essential operations continue smoothly during periods of low staffing. The selected consultants will supplement City staff by assisting with various engineering projects or studies.
On July 17, 2025, staff issued a Request for Proposals (RFPs) for on-call engineering services to augment the City's professional engineering capabilities to provide high quality, timely expertise, and support where needed. The RFP scope of work comprised various engineering disciplines and services.
In response to the RFP, staff received proposals from 27 consultants. The proposals were reviewed by a three-member...
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