TO: Honorable Mayor and Members of the City Council
THRU: Jarad Hildenbrand, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
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Agreement with Bear Electrical Solutions, LLC for on-call signal, lighting, and electrical services.
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2. SUMMARY
Proposals for on-call signal, lighting, and electrical services were received and opened on July 3, 2025. The top-ranked proposer is Bear Electrical Solutions, LLC. The total cost for the initial three-year term is $750,000.
3. RECOMMENDED ACTION
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1. Approve the agreement with Bear Electrical Solutions, LLC in the amount not-to-exceed $750,000 for on-call signal, lighting, and electrical services; and authorize the Mayor and City Clerk to execute on behalf of the City.
2. Authorize the City Manager to execute an optional two-year contract extension in the amount not-to-exceed $500,000.
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4. FISCAL IMPACT
The expense for this agreement is not-to-exceed $750,000 and will be funded through General Fund (100) and Capital Project (500). Actual costs will be assigned to one of three operating or project accounts:
100-5702-56999 Other Repair/Maintenance Services
500-5704-87101-255072 Minor Traffic Control Devices
500-5704-87101-255012 Streetlight Pole Replacement
This agreement is for three years totaling $750,000. The budget for this agreement will be requested in conjunction with the annual operating budget.
5. STRATEGIC PLAN GOALS
Goal 5: Improve Infrastructure, Mobility, and Technology
6. DISCUSSION AND BACKGROUND
The City's signal and lighting maintenance program has historically been performed using a small in-house crew that is supplemented with on-call contractor services. This two-pronged approach provides for a reliable, flexible, and economical maintenance program, as the City is not dependent on contractor services, but has access to specialty resources and equipment that can be costly to independently staff and maintain.
In general, the City...
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