TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Bonnie Hagan, Assistant City Manager / Community Services Director
1. Subject
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Award of Contract to J.B. Bostick Company, Inc. for Parking Lot Pavement Rehabilitation at Olive and Grijalva Parks; Bid No. 20-21.10.
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2. Summary
As part of a multi-year capital project to maintain park parking lots, the proposed contract includes asphalt and concrete removal, repair, maintenance and striping of parking lots and access drives at Olive and Grijalva Parks.
3. Recommended Action
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Approve contract with J.B. Bostick Company, Inc. in the amount not to exceed $174,300 for parking lot pavement rehabilitation; and authorize the Mayor and City Clerk to execute on behalf of the City.
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4. Fiscal Impact
The total expenditure for this contract is $174,300 and will be funded in Parking Lot Pavement Rehabilitation (Project 30053) through Park Acquisition-Infill (510).
5. Strategic Plan Goals
Goal 3: Enhance and Promote Quality of Life in the Community
a: Renovate, maintain, develop, and/or expand public use spaces and places.
6. Discussion and Background
Maintaining the safety and integrity of park facilities, including park parking lots, are a priority. Pavement maintenance and rehabilitation are important aspects of keeping facilities in good functioning condition and attractive for visitors. The Parking Lot Pavement Rehabilitation (Project 30053), a multi-year effort to address repair and maintenance needs at each of the parks based on current conditions, was originally approved by City Council in 2015.
Parks completed to date include Killefer Park in 2017, and Eisenhower and El Camino Real Parks in 2019. Yorba and Shaffer Parks parking lots were completed within recent capital improvement projects that included complete park renovations.
Olive Park and Grijalva Park are the next parks scheduled for pavement rehabilitation this fiscal year based on current conditions. Grijalva Park, built in 2004, the Grijalva Park Sports Center, built in 2010, and Olive Park renovated in 1990 (built in1975) have not had any pavement improvements since constructed.
Pavement at both parks have areas in varying degree of degradation that will be treated differently depending on their condition. The scope of work under this contract will consist of removal and replacement in limited areas, located mostly at Olive Park. Other areas in both parks will include grind and overlay with new asphalt. Many areas will only require slurry and seal, with all areas to have new striping and ADA upgrades as required.
Staff issued a request for bids for Parking Lot Pavement Rehabilitation Bid 20-21.10. Thirteen bids were received with bid amounts ranging from $166,000 to $388,868. A bid abstract summarizing all bids submitted is attached. The lowest responsible bid is from J.B. Bostick Company, Inc. in the amount of $166,000. This amount is well below staff’s estimate and a very competitive price. Staff verified the qualifications of the contractor with references provided for similar work, including the parking lot pavement renovation successfully completed at Killefer Park in 2017.
A 5% contingency in the amount of $8,300 is included in the proposed contract to cover unforeseen conditions or minor additional work. The total not to exceed amount of the proposed contract is $174,300. Park Acquisition (510) funding is available within the Capital Improvement Program budget for Parking Lot Pavement Rehabilitation (Project 30053).
Handy Park will have its parking lot completely reconstructed next as part of the Handy Park Maintenance Renovation project beginning later this fiscal year. The parks which remain to have parking lots rehabilitated include El Modena Park, Fred Barrera Park, McPherson Athletic Facility, Santiago Hills Park, Serrano Park and Steve Ambriz Memorial Park. These parking lots will be addressed in following years and prioritized based on condition.
7. ATTACHMENTS
• Bid Abstract
• Contract with JB Bostick Inc. for Parking Lot Pavement Rehabilitation