TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Thomas C. Kisela, Chief of Police
1. SUBJECT
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Purchase of equipment and labor needed to upgrade the Records Bureau filing system, from McMurray Stern, as a single source vendor, in the amount of $59,204.
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2. SUMMARY
Upgrade of the Records Bureau filing system from McMurray Stern of Santa Fe Springs, California, as a single source vendor. The total not to exceed amount of $59,204 includes equipment and labor costs of $53,822, and a 10% contingency of $5,382.
3. RECOMMENDED ACTION
recommendation
Approve the purchase of equipment and labor from McMurray Stern in the total amount of $59,204, representing equipment and labor of $53,822, plus a contingency of $5,382 (10%), for upgrades to the Records Bureau filing system.
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4. FISCAL IMPACT
The total expenditure for this purchase is $59,204 and will be funded in CIP-Records Retractable Filing System (20433) through Police Facility Fees (570).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
b: Provide and maintain infrastructure necessary to ensure the safety of the public.
6. DISCUSSION AND BACKGROUND
The Records Bureau is responsible for all aspects of police records management and provides support and assistance to police officers with various police reports. The existing Spacesaver powered filing system located in the Records Bureau of the Orange Police Department is used on a daily basis and allows the department to store and manage nine years of department incident reports. The Spacesaver filing system was installed in 1990 and is original to the building. The department has managed to extend the life of the system through the annual maintenance program acquired through McMurray Stern. The maintenance program includes two preventative maintenance visits per year and unlimited service calls used to identify and correct minor problems. Many of the system components in the...
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