TO: Honorable Mayor and Members of the City Council
THRU: Rick Otto, City Manager
FROM: Christopher Cash, Public Works Director
1. SUBJECT
title
Purchase of vehicle parts, materials and services from Irv Seaver BMW Inc., Pete's Road Service, and 911 Vehicle as sole source vendors.
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2. SUMMARY
Request to authorize purchase orders for safety vehicle parts and labor services, in the amount of $60,000 each, with Irv Seaver Motorcycles, Pete's Road Service, Inc., and 911 Vehicle.
3. RECOMMENDED ACTION
recommendation
Approve the purchase of parts, materials and services from the following sole source vendors for an annual not to exceed amount of $60,000 each, on an as needed basis: Irv Seaver Motorcycles, Pete's Road Service, and 911 Vehicle.
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4. FISCAL IMPACT
The total expenditure for these purchases is $180,000 and will be funded through Equipment (710) and Equipment Replacement (720).
5. STRATEGIC PLAN GOALS
Goal 1: Provide for a safe community
a: Provide staffing and resources to deliver services that ensure public safety.
Goal 2: Be a fiscally healthy community
a: Expend fiscal resources responsibly.
6. DISCUSSION AND BACKGROUND
The City, in most cases, requires factory, original equipment manufacturer (OEM) replacement parts and service for its emergency services motorcycles. Council has previously authorized Irv Seaver Motorcycles (BMW) as a sole source vendor that is a certified OEM supplier and servicer.
Pete's Road Service, Inc. provides both tires and 24-hour emergency roadside service for our large vehicles (i.e. fire apparatus). Pete's Road Service, Inc. is the only local supplier that can provide this emergency tire service for the full range of tires used by the City's fleet. Fleet Services uses Pete's Road Service, Inc. to change tires that are larger than our in-house tire changing equipment capacity, most of which are large trucks (Class 7 & 8) and our large emergency service vehicles. This accounts for approximately o...
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